Click the Back office icon in the navigation bar and the Back office home screen of the Back office is opened:
In this home screen, you will see a drop-down menu with the main functions of Back office.
Back office workflow
The back office workflow consists of the bundle bin, documents to be processed, bank transactions to be processed and outstanding questions. In addition, an overview of all processed documents in the domain can be viewed here and the history of all administration checks.
Here you can see all customer-specific remarks that have been recorded by the back office in the domain about an administration, ledger account and/or contact.
Overview of all processed transactions in the domain: automatically processed, manually processed or modified by user.
The quality monitor automatically checks the following components of a domain every night:
- Human resources
Here you will find an overview of all VAT returns that were sent in the past. The draft VAT return of the current period is permanently updated automatically so that you can see how the VAT return is developing during the month or quarter.
Here you can manually create general journals in the administration(s) or import them via a financial import file. The overview shows all general journals that have already been created:
- General journal (e.g. payroll journal entry or depreciation)
- Opening balance sheet
- End-of-year correction
- Fiscal correction.
In Yuki, you can easily export financial transactions. For different purposes, different export formats are supported such as Excel format, CSV format and PDF. In addition, the following export formats are also possible: ASCII, Audition, XML, Nextens, XAF Audit file 3.2, AFAS and FiscaalGemak.
Yuki offers the option of importing historical data from other software in addition to financial import files (journal entries).
Chart of accounts
You can view the chart of accounts of your domain here. This is basically a fixed schedule, but certain accounts can be activated or deactivated. In addition, a duplicate of accounts can be made.
It is also possible to use the chart of accounts of another domain as a template.
Here you can see an overview of the financial inconsistencies in the domain. Yuki checks a large number of financial data for financial consistency such as transaction lines, financial links, bank statement lines, financial documents, VAT transactions, etc.
This overview shows all business accounts, credit cards and/or online payment providers of one or more administrations in a domain.
The completeness of bank report may contain three notifications:
- Unknown opening balance: the balance of a bank account at the start of a financial year is unknown to Yuki, hereby the final balance is not correct
- Missing bank transactions: there are bank transactions missing in the total of the bank transactions that have been submitted (missing statement or incomplete export)
- Bank accounts not up to date: no
This overview provides a complete overview of all outstanding transactions on the following suspense accounts:
- Internal transfers of funds
- Suspense account debit card payments
- Suspense account credit card payments
- Suspense account iDEAL payments
- Suspense account online payments.
- Suspense accounts of self-created payment methods.
The status unclear transactions report shows the following:
- All sales invoices processed with payment type '
Recorded sales invoices with payment method 'Direct debit' are also in the ( ' or 'Direct debit'.
- All bank or cash transactions posted to account '13000 Debtors'.
Salaries to be paid
This overview shows the salaries to be paid per month, per year, per item or per contact (employee).
In this overview, month-level entries (transactions) are checked between the administrations that have RC relationships with each other in Yuki.
This overview shows all purchase invoices, sales invoices or expense claims that are currently identified as a possible duplicate by Yuki.
This overview shows all deleted transactions with the date the transaction was deleted and by which user. It also shows various other details of the transaction such as the document type, possibly general ledger account and VAT return.
This overview shows all contacts in a domain that are currently marked as duplicates by Yuki.
This overview shows all processed documents in the domain.
This overview contains all checks that have already been carried out in the administration.