Debtors/Creditors/CA employees (outstanding items)

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

In the 'Outstanding items' overview you can view all outstanding items of creditors, debtors or CA employees. In Yuki these outstanding items are:

• All purchase invoices, expense claims or pay slips that are processed with the 'Electronic transfer', Debit card', 'Credit card' or 'Direct debit' payment method.
  Purchase invoices that are recorded with the 'Electronic transfer' payment method are also placed in the payment list (when the Yuki Payment service module is activated).
• All sales invoices that are processed with the 'Electronic transfer' or 'Direct debit' payment method.
  Sales invoices that are recorded with the 'Direct debit' payment method are also placed in the 'To be collected' list (when the Yuki SEPA Direct debit functionality is activated).
• All bank transactions or cash transactions that are recorded on GL account '16000 Creditors' or '20000 CA employees'. 

All invoices that are paid or received in cash are recorded directly on the relevant GL accounts.

From this overview, a user with the 'Back office' role in the domain or the 'Financial administration' or External accountant' role:

• match (link) the outstanding items in bulk
• edit an outstanding item.

The open items of debtors, creditors or CA employees can be viewed from different places in Yuki:

• Hover your mouse over the Financials icon in the navigation bar and then click on Debtors, Creditors or CA employees.
• Click the Back office icon in the navigation bar and then click on Debtors, Creditors or CA employees below the Checklist in the now-opened screen. 

The following screen (in this example Creditors) is opened with the view that you have opened most recently.

The columns in this overview, except the Open and Original columns, can be sorted descending or ascending.

In all views of this overview you can use the following buttons and/or drop-down menus:

1. Show the printable version or an extended printable version on yoor screen
2. Send the list to an user.
3. Export data to Excel of download the data as a CSV file.

For each outstanding invoice, it is also indicated whether it has been paid in full, partially or not yet.

In the above example, the purchase invoice has not yet been paid but the payment is, however, 'in transit' for Yuki. The invoice is recorded with the 'Debit card' or 'Electronic transfer' (draft SEPA payment file) payment method.

Views

In this overview you can select the view that has to be shown on your screen in the drop-down menu.

The following views can be selected:

• Outstanding items
  All items that are still open 'today'.
  
  When a date is entered, Yuki shows the outstanding items on the date entered ('historical' i.e. outstanding on the date entered). The Still outstanding today button is not active.
  
  
  When you click on the Still outstanding today button, Yuki shows all outstanding items with an entry date before the date entered that are still outstanding 'today'.
  
  

  
  

• Outstanding items per contact
  All items that are still outstanding 'today' per contact.
  

• Ageing analysis
  All amounts that are outstanding for 30, 60, 90 days or longer per creditor, debtor or employee.
  
  In this overview you can also perform and show the ageing analysis based on the due date by selecting this option in the drop-down menu.
  
  
  

• All transactions
  All outstanding items per year, half year, quarter or month.

• All transactions per contact
  All outstanding items per contact per year, half year, quarter or month.

Match (link) outstanding items in bulk

All outstanding items of a relation can be matched at once.

After selecting the first outstanding item you want to match, you will see the balance of the amount remaining to be matched with the selected transaction at the top right of your screen.

After selecting all outstanding items of the contact to be matched, click on the Match button. 

At the top right, you can see that the balance of the amount has been fully matched.

If there is a remaining balance after matching, Yuki gives you the choice of only linking or linking where the balance is posted to bank costs, payment differences or payment discount.

ATTENTION!

If the accountant has added the 'Yuki Foreign Currency' feature to your contract, it is also possible to post the remaining balance to exchange rate differences.

If you choose to link only, the remaining balance will remain in the overview of outstanding items. 

Edit outstanding item

An outstanding item can be edited by clicking on the pencil at the end of the line.

For a detailed description of the editing features, see article GL account with outstanding items.