Status of unclear transactions

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

To keep the administration in Yuki as complete and accurate as possible, a check is performed to determine which documents and transactions have been posted to the general ledger account '23020 Unclear transactions'. All documents, bank transactions and financial entries 'temporarily' posted to 'Unclear transactions' are placed in a report.

This check is performed daily. It is advisable to view this report regularly and take action in order to complete the administration as much as possible.  

The status unclear transactions report shows the following:

• Purchase and/or sales invoices posted to 'unclear transactions'
• Bank transactions posted to 'unclear transactions'
• Financial entries posted to 'unclear transactions'.
• Actions to indicate per invoice, bank transaction or financial entry to which general ledger account the 'unclear transaction' should be posted.

The status of unclear transactions can be viewed from different places in Yuki:

• Click on the PO Box icon in the navigation bar. Subsequently, in the now-opened screen, click on Unclear transactions under Needs attention.
• Click on the Back office icon in the navigation bar. Subsequently, in the now-opened screen, click on Status unclear transactions under Checklist.

The following screen is opened:

The result of this daily check is also displayed in the PO Box so that the entrepreneur has a clear overview of all transactions that have been recorded on 'Unclear transactions'. 

This status of unclear transactions report can also be sent to the entrepreneur by clicking on the Send this list to user button.

It is advisable to review this report regularly and take action to make the administration as complete as possible.

You can edit the list of unclear transactions yourself where possible. 

Actions

In order to react to this report and help Yuki to complete your administration you have to click on the pencil at the end of a line with an unclear transaction.

Invoices and financial entries

The following menu of actions for invoices and financial entries is opened:

When manually posting an invoice, the following screen is displayed:

The correct general ledger account can be selected via the magnifying glass. After clicking on the Save button, the invoice is posted directly to the relevant general ledger account.

When manually posting a financial entry, a screen is displayed where you can move the entry to another general ledger account via the magnifying glass. After clicking on the Save button, the financial entry is immediately moved to the relevant general ledger account.

Bank transactions

The following menu of actions for bank transactions is opened:

TIP!

The above menu is displayed if there is a debit. In case of a crediting, this menu will contain other options. For example, the option Payment to supplier will change to Refund from supplier. The principle of the option remains the same, only the general ledger account 'Creditors' will now be posted as debit instead of credit. 

There are several options:

• You want to post the payment directly to the relevant supplier. Click on the first option in the menu and select the relevant supplier (Contact) in the now-opened screen.
  
  
  After clicking on the Save button, the payment is posted directly to the corresponding creditor.
  
  
• You want to post the payment directly as a refund to a customer. Click on the second option in the menu and select the relevant customer (Contact) in the opened screen.
  
  
  After clicking on the Save button, the payment is posted directly as a refund to the relevant debtor.
  
  
• This is a private withdrawal (only for outgoing payments). In this case, there is no point in submitting the invoice. Click on the third option in the menu and, if necessary, specify to whose private or CA account the withdrawal should be posted.
  
  
  After clicking on the Save button, the withdrawal is posted directly to the private or CA account.
  
  
• You no longer have the invoice (or receipt). Then click on the fourth option. A screen is displayed where the correct general ledger account, contact and VAT code can be selected. In addition, you can optionally link another project or change the linked project.
  
  
  After clicking on the Save button, the payment is recorded directly in revenue or costs.