If you log in to your domain, with one or more administration(s), for the first time, you will notice it is practically empty. The accountant doesn't know anything yet about your company and didn't receive any documents. Yuki works entirely based on information that you will submit to Yuki. All information that is not submitted can evidently not be recorded in your administration. Therefore it is important that you submit everything that is relevant for your administration. Rather a bit too much than a bit too little.
During the initial phase we will ask you to provide your accountant with the necessary information about your company so the employees in the back office will understand very well with what kind of company they are dealing with and which things are company specific.
TIP!
The more often you submit information to Yuki the more reliable the information in Yuki will be. Our advise is to submit all information at least once a week on a fixed date. If you don't succeed in doing so then make sure all the information is submitted at least once a month. That will also save you extra costs.
Before you start you have to check if your hard- and software meet the system requirements.
This article meant to guide you step by step during the start-up period of your domain. Read the various steps carefully and follow the instructions as far as possible. You will also get useful tips regularly that will make sure that your administration will be updated correctly, fully and on time.
Data processing agreement
With the introduction of the GDPR, it is necessary for an accounting firm to enter into a so-called data processing agreement with you. On May 25, 2018 this new agreement came into force at the accounting firm.
The data processing agreement contains the agreements made about the processing of personal data, the procedure for data leaks, the right to audit and the technical and organisational security measures taken in the software.
Once the accountancy firm has made the data processing agreement available, it must be confirmed by the owner of the domain or a user with the 'Management' role.
For a detailed description, see article Confirm data processing agreement for domain.
Step 1. Provide information about company
During the start-up phase with the accountant, the following information about your company (administration in Yuki) should be provided:
- Name and address details and legal nature
- Financial year and start date of administration
- Initial position of administration (opening balance and outstanding receivables and payables)
- Cash register, petty cash or cash transactions.
Step 2. Who will send (submit) the VAT return?
During the start-up phase with the accountant, it must be determined who will send the VAT return:
Step 3. Configure domain
Each user can specify his or her personal preferences in a domain; these have little effect on how Yuki works. It is also possible to specify settings that do affect Yuki's operation.
Step 4. Submit documents and bank transactions to be processed
To really get started with your administration, it is important that all documents (such as invoices and bank statements) and bank transactions are submitted to Yuki:
Step 5. View/check processed documents and bank transactions
After your documents and bank transactions have been processed by the accountant, you have the possibility to view and possibly edit the processed data. The latter depends on your role and the corresponding rights in a domain:
Step 6. Ask questions to accountant
If you have a question or a remark about a processed document or a bank transaction, you can ask your accountant in Yuki from different places:
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