When your administration is VAT liable a VAT return has to be filed at the tax authorities every month, quarter or year. In Yuki you have two options when choosing how to file the VAT return:

  • Your accountant will file the VAT return
  • You will file the VAT return yourself.

    Only an user with the 'Management', Financial administration' or 'External accountant' role can send the VAT return of the administration in question.


in Yuki your accountant has to specify whether or not your company is liable for VAT, who is responsible for filing the VAT return en with which frequency the VAT return and income tax retuern should be filed. 


The data will be entered on the Tax tab by your accountant while using the administration-wizard.


What your accountant or yourself have to do in order to file a VAT return will be described below.


Your accountant will file VAT return

  • Yuki records the VAT of all submitted documents and bank transactions correctly.
  • Every 1th of the month your accountant and yourself will receive a completeness report containing a list of possibly missing purchase and sales invoices.
  • On the 25th of the last month of the accounting period you will receive a notification to submit all purchase and sales invoices of the last period, if this had not yet be done..
  • On the 10th of the month after the accounting period your accountant will receive a message that the VAT return has to be send to the tax authorities this month. When opening the VAT return the accountant has to specify whether the VAT return will be send by himself or that it has to be sent automatically on the 26th  by Yuki. All questions or remarks that arise after the check by the accountant can still be reported.
  • On the 20th of the month after the accounting period your accountant will receive a reminder that the VAT return has to be sent if this had not yet be done.
  • On the 26th of the month after the accounting period your accountant will receive a second reminder if necessary.
  • After the VAT return has been sent and the receipt of the VAT return has been acknowledged by the tax authorities, your accountant and yourself will receive a notification with specific details regarding the amount to be paid or to be received.


Who is doing what?

  • Your accountant receives all notifications
  • Only the accountant can send the VAT return
  • The accountant will have the possibility to manually change the VAT return in order to make corrections.


For a detailed description of the automatic messages sent by Yuki regarding the VAT return see article Automatic messages about VAT return.


You will file VAT return yourself

  • Yuki records the VAT of all submitted documents and bank transactions correctly.
  • Every 1th of the month you will receive a completeness report containing a list of possibly missing purchase and sales invoices.
  • On the 25th of the last month of the accounting period you will receive a notification to submit all purchase and sales invoices of the last period, if this had not yet be done.
  • On the 10th of the month after the accounting period you will receive a message that the VAT return has to be send to the tax authorities this month. When opening the VAT return you have to specify whether the VAT return will be send by yourself or that it has to be sent automatically on the 26th  by Yuki. All questions or remarks can still be reported.
  • On the 20th of the month after the accounting period you will receive a reminder that the VAT return has to be sent if this had not yet be done.
  • On the 26th of the month after the accounting period you will receive a second reminder if necessary.
  • After the VAT return has been sent and the receipt of the VAT return has been acknowledged by the tax authorities, you will receive a notification with specific details regarding the amount to be paid or to be received.


For a detailed description of actually sending a VAT return yourself see article File VAT return as entrepeneur in Yuki.


Who is doing what?

  • The owner of the domain receives all notifications
  • Only an user with the 'Management', 'Financial administration' or 'External accountant' role can send the VAT return of the administration in question.


For a detailed description of the automatic messages sent by Yuki regarding the VAT return see article Automatic messages about VAT return.