As an accountant, how do I get started with Nmbrs Accounting?

When you, as an accountant or accounting firm, set up a new portal in Nmbrs Accounting, you follow a standard process: from technical setup and client onboarding to daily processing:

• Getting started with a new portal:
  • Set up the portal with domain(s) for use
  • Manage the domain with administration(s)
  • Enter the company profile
  • Further set up of e administration.
• Onboard the customer
• Process submitted documents and bank transactions
• Ask the entrepreneur questions.

FOR FREQUENTLY ASKED QUESTIONS ABOUT THE ACCOUNTANT PORTAL, SEE ACCOUNTANT PORTAL FAQ.

TIP!

At a later stage, you can set up automation at the portal and domain levels and run monthly audit routines for verification purposes.

In addition, you can use automated analyses and management reports for analytical purposes.

Getting started with new portal

Set up portal with domain for use

The Nmbrs Accounting accountant portal is built on a flexible hierarchy. Firm employees can gain access to multiple accountant portals, with their permissions precisely tailored through roles at the portal or domain level.

When a new domain is set up, the system immediately creates the first client file.

Within a single domain, it is possible to manage multiple separate client files concurrently.

This is ideal for holding company structures or a group of companies (for example, one holding company and two operating companies within the same customer domain).

For a detailed description, see category Set up the portal and domein for use.

Manage domain with administration(s)

Within the Nmbrs Accounting portal, various actions are available to manage contracts, access rights, internal communication, and settings at the domain level.

For a detailed description, see article Manage domain with administration(s) (via portal).

Enter company profile

After creating a new domain, you set up the basic information for the company (or companies) for which you’ll be handling the accounting. In this phase, you not only record the company’s master data but also configure crucial accounting and tax settings, such as the start date in Nmbrs Accounting and the VAT parameters.

For a detailed description, see the category Enter company profile.

Further set up administration

After entering the basic accounting data, you can grant the customer immediate access. To ensure that the processing of documents and bank transactions runs smoothly right away, we recommend completing a few configuration steps first.

For a detailed description, see the article Further set up of administration.

Onboarding customer

Clear communication is crucial for a smooth transition to the new software. By informing clients in a timely manner, actively guiding them through the setup process, and allowing them to take advantage of the trial period, they can get used to the new system without any worries:

• Inform and prepare customer
  Before you can actually start using Nmbrs Accounting, you’ll need to work with the entrepreneur during the setup phase to enter certain details about the administration.
  This setup phase and the required information are described in the article Start with new domain (entrepreneur).
  
  
• Activate bank accounting link
  Ask the customer to link their business bank account(s) to the software.
  
  ATTENTION!
  The steps for activating a bank accounting link vary by bank. Send the customer the specific instructions from their own bank (e.g., Rabobank, ABN AMRO, ING).
  
  
• Explain the Trial period (Small bundle)
  Inform the customer about the 4-month trial period for the Small bundle.
  Emphasize that this period is intended to allow them to get used to the new digital workflow at their own pace, without any immediate package restrictions.

Process submitted documents and bank transactions

The Back office workflow ensures that all submitted documents and bank transactions are efficiently routed to the correct destination. Documents that cannot be processed automatically are sent to the “Bundle Bin” or the “To Be Processed” workflows for manual review and processing.

Bundle bin

Uploads with an image file extension (.jpg, .jpeg, .gif, .png) are automatically routed to the Bundle bin first.

Review these files and determine whether multiple separate photos (e.g., the front and back of a receipt) need to be combined into a single document before forwarding them to the processing workflow.

ATTENTION!

PDF files bypass the Bundle Bin and proceed directly to automatic recognition.

For a detailed description, see article Bundle bin.

'Documents to be prcoessed' workflow

All documents (PDFs and processed bundles) that have not been automatically recognized or processed by Nmbrs Accounting are routed to this workflow. The back office then processes these documents manually.

For a detailed description, see article Document workflow.

'Bank transactions to be prccessed' workflow

Bank transactions that cannot be automatically matched to an open entry or category are routed to the “Bank Transactions to Be Processed” workflow. The back office manually assigns these transactions to the correct GL account or contact.

For a detailed description, see article Bank transactions to be processed workflow.

Ask questions to the entrepreneur (customer)

From the portal, you can manage all questions related to the administrations you handle for customers. This includes all outstanding and/or resolved questions from the customer and the firm’s employees.

The PO Box in Nmbrs Accounting serves as the direct line of communication between the back office and users within a domain. To ensure privacy and efficiency, access to this communication is strictly regulated based on user roles.

For a detailed description, see the category Ask questions to entrepreneur.