Set VAT codes (Beta)

Disclaimer

All screenshots in the article were taken in the Dutch version of Nmbrs Accounting.

In this overview, you can view all VAT codes that are currently active or inactive within the domain. The VAT codes can be changed or new VAT codes can be added.

The following VAT codes are not activated by default in a VAT-liable administration within a domain in Nmbrs Accounting:

• Payable / Sale
  • VAT, high rate - type 1 (old 19%)
  • VAT, low rate - type 2 (old 6%)
  • VAT, other rates - type 3
  • Export within the EU - type 17
  • Installation/Distance sales within the EU - Type 8
  • Exempt from VAT - type 0
• Deductible / Purchase
  • VAT reverse-charge - type 5 (old 19%)
  • VAT reverse-charge - type 5 (old 6%)
  • Import outside the EU - type 12 (old 19%)
  • Acquisitions within the EU - type 13 (old 19%)
  • Input tax - type 11 (old 6%)
  • Input tax - type 11 (old 19%).
• Other
  • Private use - type 14 (old 19%)
    (not recommended to mention because it's a code Nmbrs Accounting uses when creating an automatic booking)

Only a user with a 'Back office' role within the domain or the role of 'Management', 'Financial administration', or 'External accountant can view this overview and add, change, or delete VAT codes.

From this screen, a user can:

• create a new VAT code
• change a VAT code
• delete a VAT code.

Access to settings

All settings, such as those for VAT codes, are centralized within your domain and divided into logical categories.

To access these settings:

• click on the Settings icon in the navigation bar
• then in the now-opened screen, click on VAT codes in the Financial section.

The following screen is opened:

For each VAT code, the following information is shown, among other things: the type of document for which the code is available, the description (VAT type), the VAT rate, the country, the date from which the VAT code is valid, and the status of the VAT code (active or inactive).

Create VAT code

To create a VAT code in the domain, click on the New VAT code button in the top right corner of your screen.

The following screen is opened:

Specify what the VAT code can be used for:

• Deductible / Purchases
• Payable / Sales
• Other.

Then select the appropriate VAT type:

The following screen is opened:

The following screen is opened:

Then enter the remaining details of the VAT code.

Description (required)

This description is displayed when booking a purchase or sales invoice.

VAT rate (required)

Enter the correct VAT rate here.

Date

Start date

From this date, the VAT code is valid.

End date

The VAT code is valid until this date.

Status

Indicate whether this VAT code should be active or inactive in the domain.

Then click on the Create button to add the VAT code to the domain.

Change the VAT code

To change a VAT code, hover your mouse over the line of the relevant VAT code. Then click on the button with the three dots and select the Edit menu option from the dropdown menu.

The following screen is opened:

Edit the relevant information and then click on the Save button.

Delete VAT code

To delete a VAT code, hover your mouse over the line of the relevant VAT code. Then click on the button with the three dots and select the Edit menu option from the dropdown menu.

The following screen is opened:

Then, click on the Delete button.

The following message appears on the screen: