Yuki Pay (pay business expenses with digital Yuki Pay payment card)

What is Yuki Pay?

Yuki Pay (free of charge) and the additional feature Yuki Pay with Pay are both payment options within the Yuki Assistant app.

Yuki Pay with Pay is only available when a user with the ‘Management’ role has selected the bundle Small, Medium, Large or Unlimited via the Yuki Store in the domain.

ATTENTION!

Yuki Pay can only be used for one administration per domain at this time.

Advantages of Yuki Pay:

• Offers a free, business, digital Yuki Pay payment card for contactless payments in stores and online via your phone.
• Transactions appear immediately in the business Yuki Pay payment account (with a Dutch IBAN) in the administration and are automatically booked in Yuki.
• After each transaction, you will receive a notification in the Yuki Assistant app as a reminder to upload the corresponding invoice or receipt.
• Invoices and receipts can be uploaded directly via notifications or outstanding invoices in the Yuki Assistant app, which ensures automatic linking to the correct transaction.
• Yuki Pay automatically categorizes your transactions, giving you more insight into your expenses.

Features of Yuki Pay with Pay:

• This allows you to quickly and easily pay purchase invoices from outstanding supplier invoices in the Yuki Assistant app.
• Creating payment files is no longer necessary, as you can select and pay each invoice individually for complete control over your outgoing payments.

For a detailed description, see article Yuki Pay with Pay.

Security and cooperation

Yuki Pay works together with Swan, an internationally regulated electronic money institution. Swan is not a credit institution. Legally required funds are kept in a protection account, which ensures that your funds are always secure and can be retrieved at any time.

For more information on the privacy and security of Yuki Pay, see article Yuki Pay - Privacy & Security.

Who can register with Yuki Pay?

Only the owner of the domain with the ‘Management’ role can complete the registration with Yuki Pay from the Yuki Assistant app.

You can start the registration at any time by clicking on the Yuki Pay button.

However, it is essential that the person who starts the registration is also the person who will actually use the Yuki Pay payment card. 

If the registration is paused or canceled, another user cannot restart or complete the registration process.

To check who is currently the owner of the domain:

• click on the Settings icon in the navigation bar
• in the now-opened screen, in the Domain section click on General.
  
  The following screen is opened:
  
  
  

Contact your accountant when you want to start using Yuki Pay and you are not the owner of the domain.

How do you get started with Yuki Pay?

To start using Yuki Pay, you must first register with Yuki Pay via the Yuki Assistant app:

• Click on the Yuki Pay icon to register with Yuki Pay
  
  
  
• Go through a few steps in the Yuki Assistant app to register with Yuki Pay

  (see article Register sole proprietorship with Yuki Pay or Register BV, NV or VOF with Yuki Pay)

  
  

  ATTTENTION!

  Only for the verification of your identity, you will be temporarily directed to an external page supported by Swan to complete this part of the registration with Yuki Pay.

  
  

• You will receive a notification in the Yuki Assistant app about the status of your registration

  (see article Status of registration with Yuki Pay).
  
  

How do you set up Yuki Pay?

After the initial login the Yuki Pay home screen is opened:

To use the digital Yuki Pay payment card for contactless payments via your cell phone, you will now need to arrange the following from this screen:

• Activate your Yuki Pay payment card
  (see article Activate digital Yuki Pay payment card)
• Add your Yuki Pay payment card to the Google or Apple Wallet
  (see article Add digital Yuki Pay payment card to Google or Apple Wallet)
• Deposit or refund money to your Yuki Pay checking account
  (see article Deposit or refund money to Yuki Pay checking account).
  
  

How do you use Yuki Pay?

Make payments using your Yuki Pay digital payment card.

• Submit all invoices and receipts of these expenses directly via Yuki Pay
  (see article Upload invoices and receipts via Yuki Pay).