Send e-invoice via Peppol to Dutch government agency

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

To send electronic sales invoices (e-invoices) via Peppol to, for example, the tax authorites, the OIN number must be used.

An OIN number stands for Organization Identification Number and is a unique, 20-digit number for digital messaging with the government. The number is mandatory on electronic invoices to Dutch government and government organizations and serves as a digital address for secure information exchange. 

Where can you find the OIN number of Dutch government agency?

• The OIN number can be found via the Central OIN Consultation Facility (COR)
• Government organizations publish their OIN numbers so that suppliers can find them for sending e-invoices.

The following steps must be completed to send an e-invoice via Peppol to a Dutch government agency:

1. register your company (administration in Yuki) with Peppol
   (see article Peppol)
2. add the OIN number to the contact (receiving Dutch government agency)
3. add your sender email address to your administration
4. create a new sales invoice with order number.

Add OIN number to contact

Click on the Contacts icon in the navigation bar and open the contact card of the receiving Dutch government agency. 

In the now-opened screen, open the Extra tab and then click on the Edit button.

The following screen is opened:

Enter the 20-digit OIN number (without the scheme code ‘0190’) and then click on the Save button.

ATTENTION!

While creating a new sales invoice, you can click on the + New contact button to create a new contact (government agency with OIN number).

For a detailed description, see article Create customer (individual/company) via sales invoice.

Add sender email address to administration

In order to send a sales invoice via Peppol to a government agency, a sender email address must be defined in the administration profile.

ATTENTION!

When no sender email address is present in the administration profile, Yuki uses the email address as set under ‘Invoice delivery’ in the ‘Sales settings’.

For a detailed description, see article Email sending options (email account and mail server).

Go through the following steps to add the sender email address:

• Above the navigation bar, click on the Switch domain icon and then click on My domain.
• Click on the name of the administration from which you want to send e-invoices via Peppol.
• on the left side of the screen, click on Email addresses
  
  
  
• In the now-opened screen, click on the + button to. create a sender email address if necessary.
  
  
  ATTENTION!
  The pre-existing or new sender email address must be of the 'Work' type.

Create sales invoice with order number

Click on the Sales icon in the navigation bar and then click on Invoices. In the now-opened screen, click on the New invoice button.

Go through the following steps to create a new sales invoice

• enter invoice details (contact, layout and validity)
  (see article Enter invoice details)
• add one or more invoice lines (items)
  (see article Add invoice lines (sales items) to invoice)
• add additional details, if required
  (see article Add additional details to invoice)
• add an attachment to the invoice from your device or from the archive in Yuki, if required
  (only available in new Sales functionality)
  (see article Add attachment(s) to invoice).

Then select the Send via Peppol sending method and click on the Process button.

ATTENTION!

In order to send the sales invoice through Peppol, the field ‘Order number’ is required to be filled. You can find this field under the ‘Additional data’.