Set up e-invoicing to Dutch government (Simplerinvoicing)

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

In Yuki, it's possible to send sales invoices as e-invoices (digital XML files) to the government from within an administration. Yuki is connected to InvoiceSharing, and they forward e-invoices to various Dutch government agencies on behalf of Yuki via the specially secured Peppol network (Simplerinvoicing).

So, at the moment, Yuki is not directly connected to this Peppol network themselves. This means that suppliers cannot send their purchase invoices as e-invoices to an administration in Yuki via Simplerinvoicing.

However, when the supplier is connected (active) to Invoicesharing, it is possible to send purchase invoices directly as UBL invoices to an administration's document email address.

To enable e-invoicing to a government agency from an administration in Yuki, the following steps must be completed:

• register the administration for UBL in the portal
• send data for e-invoicing activation
• record the so-called SimplerInvoicing email address with the customer (government agency) in the administration
• sett the UBL format (invoice delivery) in the administration.

Only a user with a 'Back office' role in the domain can register an administration for UBL and send the data for activating e-invoicing within the administration.

Send data for e-invoicing activation

The administrative office or accountant needs the following information to be able to activate e-invoicing to a government agency:

• the name of the administration in Yuki
• the email address to which the invoice is sent. This is the email address entered in the Sales Settings in Yuki
• the address details of the government agency
• the VAT number of the government agency
• the Chamber of Commerce number of the government agency
• the OIN number (Organization Identification Number) of the government agency
• the customer number the entrepreneur uses for the government agency.

After confirming the activation of e-invoicing, the administrative office or accountant will send a so-called Simplerinvoicing email address that you need to enter in the administration of the customer (government agency) in order to be able to send e-invoices to that specific government agency.

Record the SimplerInvoicing email address with the customer (government agency)

The generated Simplerinvoicing email address must be recorded on the government agency's contact card in the relevant administration with the type 'Invoice':

• Hover your mouse over the Contacts icon in the navigation barand click on Contacts.
• Search for and open the government agency's contact card.
• Click on Email addresses on the left side of your screen
  
  
  
• In the now-opened screen, click on the New button to add a new email address

• In the now-opened screen, enter the Simplerinvoicing email address and a description of the email address. Then select the Invoice type.
  
  
  

• Click the Save button to save the email address.

.When creating a sales invoice for this government agemcy, you should choose the email address above.

Set the Simplerinvoicing format (invoice delivery)

The Simplerinvoicing format is a more limited set of fields in the XML file defined by SimplerInvoicing. There are parties (government agemcues) that are very strict and only read this format. You can set this format for e-invoices in the administration as follows:

• Click on the Settings icon in the navigation bar and then in the now-opened screen, click on Sales settings.
• In the now-opened screen, click on the Edit button.
• Then, in the UBL format field, select the Simplerinvoicing format option.
  
  
  
• Click on the Save button to save the changed setting.