Document scan guidelines

To ensure that automatic character recognition (OCR) in Yuki processes documents as quickly and flawlessly as possible, the quality of a scanned document is crucial. Always follow the four basic guidelines below when scanning.

• 300 dpi resolution: documents must be scanned at 300 dots per inch (DPI). Character recognition quality decreases significantly when lower resolutions are used. Using higher scan resolutions will also not improve character recognition quality.
• Scan in color: documents must be scanned in color. Besides benefiting automatic document recognition, this simply looks better when a document is viewed. Making a color copy is also possible in this way.
• Scan as straight as possible: documents must be scanned as straight as possible. Although automatic document processing has the ability to 'straighten' documents, this will usually have adverse effects on their quality.
• Preferably PDF: preferably, the submitted scans should be saved as a PDF file. This ensures better recognition. Common mistakes.
  
  

Common mistakes

Below is a list of mistakes that are still sometimes made in practice:

• Taking photos with a smartphone: Unless the photos are taken with a tripod and sufficient lighting, the photos will usually not be suitable for automatic processing (the folds and creases in the document are much more visible when a photo is taken of a document).
• Scanning multiple documents at once: Never place multiple loose documents on the scanner glass at the same time. Consider the following:
  • Scanning multiple small receipts side by side on a single A4 sheet.
  • Placing a proof of payment (PIN slip) on top of a purchase invoice, thereby covering part of the original invoice text.
• Submitting different documents in a single PDF file: Never scan separate invoices or receipts consecutively into one long PDF file. Yuki views this as a single document. Ensure that each individual invoice or receipt is saved and submitted as a separate, unique file.