Who will prepare and send VAT return?

Modified on Tue, 23 Jun at 11:58 AM

If your administration is subject to VAT, you must file a VAT return with the tax authorities on a monthly, quarterly, or annual basis. In Yuki, there are two ways to set this up. Your accountant records this choice (and the filing frequency) in the administration profile under the Taxes tab.

Option	Who receives notifications?	Who submits VAT return?	Are manual corrections possible?
Accountant handles and sends	Accountant	Only the accountant	Yes, by the accountant
Entrepreneur handles and sends him or herself.	Domain owner	Entrepreneur (with right role)	No, send based on Yuki booking

For a detailed description of actually sending a VAT return yourself see article File VAT return as entrepreneur in Yuki.

Permissions

Only a user with the 'Management', Financial administration' or 'External accountant' role can submit the VAT return of the administration in question.

VAT timeline: what happens when?

Depending on your choice above, the notifications and tasks below will go to either the accountant or to you as the entrepreneur:

Completion report (1st of every month)
Yuki records all submitted documents. You will automatically receive a report with a list of potentially missing purchase or sales invoices.
Submission notification (25th of the last month of the quarter/year)
You will receive a friendly reminder to quickly submit the very last invoices from the past accounting period.
VAT return is ready (10th of the month following the accounting period)
You will receive a message indicating that the VAT return can be submitted. When opening, choose:
- have Yuki send it automatically on the 26th
  OR
- send it manually yourself whenever it suits you.
  (Any questions or comments can still be submitted at this stage).
First reminder (20th of the month following the accounting period)
If the VAT return has not yet been submitted (or prepared for automatic submission), a first reminder will follow.
Second reminder (26th of the month following the accounting period)
If necessary, a final reminder will be sent today to avoid penalties from the tax authorities.
Confirmation & Payment (After successful submission)
As soon as the tax authorities have confirmed receipt, Yuki will send a notification with the exact amount you need to pay or will receive back.

For a detailed description of the automatic messages sent by Yuki regarding the VAT return see article Automatic messages about VAT return.