Role of entrepreneur and accountant in Yuki

The Yuki software handles part of the data entry work for entrepreneurs or accountants. This sometimes leads to the question of whether the role of the accountant is not being taken over by Yuki software. Nothing could be further from the truth. The accountant is and remains the trusted advisor who ensures a thorough audit, year-end closing, and VAT return, and who assists you with advice and support, protecting you from irresponsible risks.

Setting up and maintaining the administration is divided into clear tasks for both the entrepreneur and the accountant. The division of tasks involved in establishing an administration is described below.

Tasks of entrepreneur

As an entrepreneur, you are the owner of the source data. Your tasks focus primarily on providing information and monitoring daily reality:

• Provide start-up data: Provide the basic data (such as the financial year and the start date) and the opening balance of the administration (the opening balance and outstanding items for debtors and creditors). 
• Domain & General terms and conditions: Record the domain settings and digitally confirm the data processing agreement for the domain.
• Submit information for processing: Daily or weekly scanning, uploading, synchronizing, or emailing of documents (invoices, receipts) and cash or bank transactions.
• Monitor & Answer questions: Verify that the figures in Yuki provide a realistic picture of reality (outstanding items and selected cost or revenue categories) and answer outstanding questions from the accountant.
  
  

Tasks of accountant

The accountant maintains control over the quality and fiscal aspects. The accountant's tasks can be divided into four phases:

1. The Start-up phase

• Create and set up the domain and the administration(s) in Yuki.
• Create users within the accounting office and inviting the entrepreneur and granting them access with the appropriate roles.
• Enter the administration profile and technically setting up the administration(s) further.

2. Processing (according to fixed standards)

• Process and verify documents (via the digital 'bundle bin').
• Process bank transactions and linking Yuki with banks (such as ING, ABN AMRO, Rabobank, and Knab).
• Match invoices with the corresponding payments.
• Optional: Link payroll software (such as Nmbrs or Loket) if payroll administration is handled through the accounting office.

3. Audit & VAT return

• Perform periodic checks on processed transactions and the completeness of the administration (often in the run-up to the VAT return). Ask targeted questions to the entrepreneur regarding unclear documents or missing records.
• Prepare, check, and (depending on the agreements made) submit the periodic VAT return.

4. Closing the financial year (Annual work)

• Process payroll journal entries and other salary transactions.
• Perform the actual annual work (such as booking depreciation, accruals, and interest on current accounts).
• Apply special tax regulations and submit any supplementary VAT returns.
• Prepare the annual accounts, publication documents for the Chamber of Commerce, and tax returns (Income Tax and Corporate Income Tax).