Approve VAT return of member of Fiscal unity

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

Once the accountant has activated the settings for the tax authorities, you as an entrepreneur must approve the VAT return of a member of the Fiscal unity (after verification by the accountant) before it can be included in the VAT return of the Fiscal unity.

Important deadline

The VAT return of the Fiscal unity (including the VAT returns of the components of the Fiscal unity) must be approved before the end of the month following the accounting period. This ensures that the tax authorities receives the VAT return and any payment on time.

Permissions and roles

The VAT return can only be approved by a user in the domain with the 'Management', 'Financial administration', or 'External accountant' role.

How do you know VAT return is ready?

As soon as the accountant or administration office has completed the check, the following happens:

• Notifications: The designated contact person (set under 'Who receives messages regarding the VAT return?') receives a notification in the Yuki PO Box and a notification via email. 
• Status change: In the overview of VAT returns, the status of the VAT return changes from 'Draft' to 'Ready to be sent'.

Approve VAT return of member of Fiscal unity

To open the audited VAT return, check it, and include it in the VAT return of the Fiscal unity:

• click on the Financials icon in the navigation bar
• click on VAT return
• in the now-opened screen, click on the relevant VAT return of the member of the Fiscal unity (status 'Ready to be sent').
  
  The following screen is opened:
  
  
  
• if you have any further questions about the VAT return, click on the I still have a question button to send a notification directly to your accountant
• click on the Include button to approve the VAT return audited by the accountant and include it in the VAT return of the Fiscal unity.
  
  

Status after approval

As soon as you click on the 'Include' button, the following items will be updated:

• Status: The status of the VAT return changes (both in the details screen and in the overview) from 'Ready to be sent' to 'Posted to fiscal unity'.
  
  
  
• PO Box: The update stating that the VAT return has been successfully included in the VAT return of the Fiscal unity is automatically added to the previous notification in your Yuki PO Box.