Submit payroll journal entry

The payroll jpurnal entry is a general journal entry in which the amount of salaries and wages paid to the employees and which accruels are recorded for the contributions of premiums and social security are periodically justified. The example below of a payroll journal entry gives an impression of an usual payroll journal entry. In reality other GL accounts can also be included in the general journal entry. 

Example payroll journal entry

Submit payroll journal entry

You can submit a payroll journal entry in three different ways in Yuki:

• Scan, upload or mail the 'paper' payroll journal entry
• Submit the payroll journal entry in an electronic format (usually in CSV format)
• Automatically by activating the Yuki link with Loket or Nmbrs®.

Scan, upload or mail the 'paper' payroll journal entry

The accountant or the payroll processing office usually sends a paper payroll journal entry and a payment list at the end of the month. This document can also be mailed directly to the email address of the administration in Yuki. Scans of paper payroll journal entries have to be processed manually by the back office and are therefore relatively time-consuming.

Submit the payroll journal entry in an electronic format
Yuki can also import (import general journal entry) payroll journal entries in electronic format (usually in CSV format). The payroll processing office will send you a small file by email, You have to upload that file into Yuki or forward it to the email address of the administration and the payroll journall entry will then be processed automatically. However, one condition is that the file must have a specific structure so Yuki can recognise it as a general journal entries file.

You can find a layout of the import of a journal entry (Excel) (NL) attached at the bottom of the article.

In the file the GL accounts of Yuki must be used. The following GL accounts are available:

• 40000 Lonen en salarissen (Wages and salaries)
• 40050 Bonussen en winstdeling (Bonuses and profit sharing)
• 40075 Bijdrage spaarloon (Contribution save-as-you-earn scheme)
• 40100 Premies en sociale lasten (Premiums and social security contributions)
• 40110 Ziekengeld verzekering (Sickness benefit insurance)
• 40125 Eindheffing loonheffing (Final levy payroll tax)
• 40150 Kosten pensioen (Pension costs)
• 40200 Reiskostenvergoedingen (Reimbursement for travel expenses)
• 40400 Onkostenvergoedingen (Reimbursement for expenses)
• 17000 Te betalen netto lonen en salarissen (Net wages and salaries payable)
• 17010 Te betalen pensioenen (Pensions payable)
• 17110 Belastingschulden LB (Tax liabilities payroll tax)
• 17200 Te betalen pensioenpremies (Pension premiums payable)
• 17100 Loonheffing (Payroll tax)
• 17105 Ingehouden loonheffing (Withheld payroll tax)
• 17310 Afdracht premies en sociale lasten werkg. deel. (Payment of premiums and social security contributions by employer)

For a detailed description of the import of a general journal entry, see article Import CSV file containing financial transactions.

Submit automatically via Yuki link with Loket or Nmbrs®

Payroll journal entries can also be submitted automatically by creating a link with Loket or Nmbrs. Submitting them will then take place completely automatic.

For a detailed description of how to set up the Loket link see article Set up REST API Loket link.

For a detailed description of setting up the Nmbrs® link, see article Nmbrs® link with Yuki.