Absence

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

In Yuki, you can view an overview of the (total) absence of all employees in one or more administrations in a domain. If a manager is defined with the employee, from this overview, any absence registration can be approved or disapproved by the manager.

Only a user with the ‘Management’ or ‘HRM’ role can view the absence of all employees.

All other users (if employee) only see their own absence registrations. They can also view them from their own contact card.

All users with a ‘Back office’ role in the domain can NOT view the absence of all employees!

Hover your mouse over the HR icon in the navigation bar and then click on Absence.

The following screen is opened:

To create a new absence registration, click on the New absence button.

In this overview you can (at the top of your screen from left to right) use a number of filters:

• Type of absence registration:
  • Absence
  • Balance vacation days
  • Balance vacation days <> 0
  • Vacation
  • Sick
  • Doctor/dental visits
  • Working at home
  • Maternity/paternity leave
  • Buildup/correction vacation balance
  • Other absence (e.g. special leave for marriage or death).
• Year: show a type of absence registration in a specific year
• Status: this filter can only be used when a manager has been entered on the employee's contact card (Employee tab).
  If no manager has been entered with the employee then all absence registrations will immediately receive the status Approved.
  • All
  • Open: all absence registrations that still need to be approved by a manager
  • For my approval: all absence registrations that still need to be approved by yourself (as manager).
• Department: this filter is only available when a department is defined on the employee's contact card (tab ‘

In addition, the data in the overview can be grouped by:

• Active employees
• All employees
• Type (absence registration.

You can view employee absence from a particular administration or from all administrations in the domain. 

All columns, except the 'Number' column, can be sorted ascending or descending.

Approve or reject absence registration (by manager)

If a manager has been entered with the employee, each absence registration can be approved or rejected by the manager from this overview.

If no manager has been entered with the employee, all absence registrations will immediately receive the status ‘Approved’.

Filter employee absence registrations by status Approve by me.

Filter het verzuim van de werknemers op status Door mij goed te keuren.

Click on the number to open an employee's approved absence registrations.

In the now-opened screen, then click on > in front of the appropriate absence registration.

Click on the Approve or Disapprove button to approve or disapprove the employee's absence registration, respectively.

TIP!

The absence registrations to be approved also appear as tasks to be performed by you in your calendar in Yuki.