Post-editing functions GL account with outstanding items (Beta)

Modified on Tue, 7 Apr at 12:40 PM

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

To check and change outstanding items (debtors, creditors or CA employees), you can use a number of specific post-editing functions for invoices and bank transactions.

Only a user with the 'Back office' role in the domain or the 'Financial administration' or 'External accountant' role can use the invoice and bank transaction post-editing functions.

The following post-editing are available:

match (link) outstanding items of the contact in bulk
- Write off the difference to bank costs, payment differences, foreign currency exchange rate differences or payment discount
change the payment method of an invoice
manually book a bank transaction
write off the balance
write off outstanding item (invoice) of the contact to payment differences.

Access to Outstanding itens

To access:

hover your mouse over the Financials icon in the navigation bar
click on Debtors, Creditors or CA employees
then click on the Outstanding transactions tab.

For example, the following screen is opened:

Resizeable document viewer

Click on the relevant invoice line and then on the Show / Hide button (icon with a right / left arrow) to show or hide the document preview on the screen.

To enlarge the displayed document preview, move your mouse over the two arrows to the left of the document preview and resize it to the final size.

Additionally, in the document viewer you can:

reset the document preview to the default size (curved arrow icon)
open the document in the browser (square icon with a top-right arrow)
download the document (cloud icon with a down arrow).

Match outstanding items of contact in bulk

To match a customer's outstanding items all at once:

select the relevant outstanding items
then click on Match at the top of the screen

ATTENTION!

The transaction for which the yellow dot is shown is the transaction that all other selected transactions are matched with.

Write off difference

To write off a difference that might remain after matching the transactions:, click on Match and write off difference to... at the top of the screen:

Bank costs
Payment differences
Foreign currency exchange rate differences
Payment discount.

Match one outstanding item

To match one outstanding item for a customer:

hover your mouse over the line of the relevant outstanding item
then click on the Match button.

Change invoice payment method

To change the payment method for a document:

hover your mouse over the line of the document
click on the button with the three dots
select the Change payment method menu option from the dropdown menu.

ATTENTION!
When selecting the payment method 'Electronic transfer' you are required to select a bank account.
When selecting the payment method 'From private', you are required to select a contact who paid the invoice from their private funds.

The following screen is opened:
select your preferred payment method
then click on the Change button.

Manually book bank transaction

To manually post a bank transaction to a GL account (without VAT)

hover your mouse over the line of the relevant bank transaction
click on the button with the three dots
select the Book manually menu option from the dropdown menu

The following screen is opened:
select the required GL account and, if necessary, the correct contact
then click on the Book button.

Write off balance of invoice or bank transaction

To write off the remaining balance of an outstanding invoice or bank transaction:

hover your mouse over the line of the relevant invoice or transaction
click on the button with the three dots
select the Write off balance menu option in the dropdown menu

The following screen is opened:
select the GL account to which the remaining balance should be allocated
then click on the Write off button.

Write off outstanding item (invoice) to payment differences

To write off the remaining balance of an open invoice:

hover your mouse over the line of that invoice
click on the button with the three dots
select the Write off to payment differences menu option from the dropdown menu

The following screen is opened:
to write off the remaining balance of the outstanding invoice to GL account ‘45900 Payment differences’ click on the Write off button.