VAT return with Yuki

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

If an administration is liable for VAT, a VAT return will have to be filed to the tax authorities on a monthly, quarterly or annual basis. Yuki offers the following two choices as to how the VAT return should be done:

• The entrepreneur prepares and sends the VAT return himself
• The accountant prepares and sends the VAT return.

The Taxes tab in the company profile specifies whether the company (the administration) is liable for VAT, who is responsible for preparing and sending the VAT return and with what frequency the VAT return and ICP declaration must be done. 

The entrepreneur prepares and sends VAT return himself

• Yuki correctly records the VAT for all submitted documents and statement lines.
• The entrepreneur receives a completeness report every 1st of the month, which includes a list of potentially missing purchase or sales invoices.
• On the 25th of the last month of the VAT accounting period, the entrepreneur will receive a notification from Yuki to submit all purchase and sales invoices for the previous period, if this had not already been done.
• On the 10th of the month after the VAT accounting period, the entrepreneur receives a message that the VAT return can be sent. When opening the VAT return, the entrepreneur must indicate whether he or she wants to send the VAT return via Yuki or do it himself or herself. If there are any questions or comments, these can still be reported.
• On the 20th of the month after the VAT accounting period, the entrepreneur will receive a reminder that the VAT return must be sent in case he had not yet done so.
• On the 26th of the month after the VAT accounting period, the entrepreneur will receive a second reminder if necessary.
• After the VAT return is sent and receipt of the VAT return is confirmed by the tax authorities, the entrepreneur will receive a notification from Yuki containing the details regarding the amount to be paid or received.

Who does what?

• The domain owner receives all notifications
• Only a user with the 'Management', Financial Administration' or 'External Accountant' role can send the VAT return for the relevant administration.

For a detailed description of the automatic messages sent by Yuki about the VAT return, see article Automatic messages about VAT return.

For a detailed description of sending the VAT return by the entrepreneur himself, see article File VAT return as entrepreneur in Yuki.

The accountant prepares and sends VAT return

• Yuki correctly records VAT from all documents and statement lines submitted.
• The entrepreneur and the accountant receive a completeness report every 1st of the month that includes a list of potentially missing purchase or sales invoices.
• On the 25th of the last month of the VAT accounting period, the accountant will receive a notification from Yuki to submit all purchase and sales invoices for the previous period, if this had not already been done.
• On the 10th of the month after the VAT accounting period, the accountant receives a message that the VAT return can be sent. When opening the VAT return, the accountant must indicate whether he or she wants to send the VAT return via Yuki or do it himself or herself. If there are any questions or comments, these can still be reported.
• On the 20th of the month after the VAT accounting period, the accountant will receive a reminder that the VAT return must be sent in case he had not yet done so.
• On the 26th of the month after the VAT accounting period, the accountant will receive a second reminder if necessary.
• After the VAT return is sent and receipt of the VAT return is confirmed by the tax authorities, the entrepreneur and the accountant will receive a notification from Yuki containing the details regarding the amount to be paid or received.

TIP!

If the VAT return is prepared and sent by the accountant via the partner portal no emails (automatic messages) will be sent that the VAT return must be sent. After all, the portal can be used to keep track of which VAT returns for which domains are to be sent to the tax authorities.

Who does what?

• The accountant receives all notifications
• Only the accountant can send the VAT return.
• The accountant is given the option to manually adjust the VAT return to make corrections.