Post general journal, opening balance sheet, year-end correction or fiscal correction

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

Yuki also processes general journal entries, provided that the relevant documents are submitted, such as a depreciation statement or an interest calculation. Other examples are the opening balance sheet and the payroll journal entry. The document can be submitted in the usual way such as scanning, uploading, Dropbox or email.

Make sure you have selected the correct document type before you start entering the journal entry:

• General journal (for example payroll journal entry)
• Opening balance sheet
• Year-end correction: this adjustment is used to correct a general ledger account at the end of the year so that the opening balance in the following year shows the desired balance (often 0.00 euro). An end-of-year correction is, as it were, recorded between the closing balance of the old year and the opening balance of the new year. The entry is not visible in the year in which it was posted, but it is included in the calculation of the opening balance for the following year.
• Fiscal correction: this journal entry is used to create a fiscal trial balance. This correction is used if there are commercial tax differences when preparing annual reports.
• The input screen for a general journal, opening balance sheet, year-end correction and fiscal correction is the same.

If you want to create a journal entry without a submitted document, it is also possible to create a journal entry manually.

The input screen of a general entry consists of three sections:

• The 'headline': this contains information that applies to the entire general journal entry.
• The entry of lines: the lines are entered one by one.
• The overview of rules entered.

The 'headline'

Administration

If there are more administrations, select here for which administration the general journal entry is intended.

Date

The date is immediately the date of the entire journal entry. So you cannot create a journal entry that runs over more dates. However, you can do so using the 'Import' function or the Web service.

Project

When a user with the 'Management' role has chosen the Medium, Large or Unlimited bundle via the Yuki Store in the domain, this field will appear in the input screen. The purchase invoice can be assigned to a specific project.

Subject

This will be the description of the journal entry (read the document) in the folder.

The entry of lines

Ledger account

Enter the code or description in the field or click the magnifying glass to look up the general ledger account in Yuki's chart of accounts.

Contact

Enter or select the name of the customer, supplier or employee.

Debit of Credit

Enter the line amount in one of the two fields. ATTENTION: entering -1000 in the debit field is the same as +1000 in the credit field (and vice versa).

Description

Enter the description you want to show on the ledger card.

Click on the Save button to save the line. You can then immediately enter the next line.

Overview of lines entered

The lines you have saved are listed one below the other in this section.

To edit an existing rule, click on the Edit icon at the beginning of the line. To match a line with another document or transaction, click on the yellow dot at the end of the line.

You can complete the general journal entry without it being balanced. The balance at the bottom left of your screen is then not equal to 0.00 euros. However, a message appears in your screen where you can indicate whether or not the balance of the entry should automatically be posted to an extra line on the general ledger account '23010 Account unknown'. You will find this again on the trial balance.

Entry

Depending on the document type, a processed general journal entry is placed in the folder 'Other financial/General journals', 'Other financial/Opening balance', 'Other financial/Year end corrections' or 'Other financial/Fiscal' by default.