Completeness of sales (Back office)

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

For a complete administration Yuki checks if all the sales invoices are present. This is done on the basis of outstanding transactions: all payments whereof no sales invoice could be found in Yuki are included in a report. This check is performed daily. It is advisable to view this report regularly and take action in order to complete the administration as much as possible.

The completeness of sales report shows the following:

• Outstanding payments where no sales invoice has been found
• Outstanding payments grouped by contact
• The balance per contact, made up of outstanding payments and sales invoices
• Actions to indicate for each payment what to do with it.

The completeness of sales can be viewed from different places in Yuki:

• Click on the PO Box icon in the navigation bar. Subsequently, in the now-opened screen, click on Sales under Needs attention
• Click on the Back office icon in the navigation bar. Subsequently, in the now-opened screen, click on Completeness of sales under Checklist.

The following screen is opened:

The result of this daily check is also displayed in the PO Box so that the entrepreneur has a clear overview of the state of any missing invoices. 

This completeness of purchase report can also be sent to the entrepreneur by clicking on the Send this list to user button. 

It is advisable to review this report regularly and take action to make the administration as complete as possible.

You can edit the list of items whereof possibly a sales invoice is missing yourself. All payments whereof no sales invoice is found, have a green background. The sales invoices that are not yet linked to a payment are shown in grey. 

Actions

To respond to this report and help Yuki complete the administration, click on the icon at the end of a line with an outstanding payment.

The following menu of actions will open:

There are several options:

• You want to post the invoice manually because it won't be submitted anymore. Click on the first line in the menu. A screen is displayed where you can select the correct general ledger account and contact. In addition, you can adjust the linked project if necessary.
  
  
  After clicking on the Save button, the payment is posted immediately.
  
  
• You want to match the payment with an outstanding invoice. Then click on the second line. A screen will appear showing the outstanding items that still need to be matched.
• You want to debit the balance immediately. Click on the third line in the menu. A screen is displayed where you can select the correct transaction date and general ledger account.
  
  
  After clicking on the Save button, the balance is immediately debited.