Set up payment list security

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

Which settings you can specify in a domain depends on the selected bundle (and any additional features added) and the role(s) you have as a user in the domain.

Payment list security is only available when a user with the 'Management' role has selected the Small, Medium, Large or Unlimited bundle via the Yuki Store in the domain<.

When you set up payment list security in an administration, this security applies to all administrations in your domain.

TIP!

When you use Yuki Workflow, payment list security can be made even stricter by setting up an automatic invoice approval procedure.

Payment list security settings

The payment list in Yuki includes the following work lists:

• To be paid: all items that can be paid manually or via a SEPA payment file
• Pending approval: All items that must be approved (released) before they can be paid.

The following settings can be specified:

• the payment list security
  Which documents are defaulted to payment status 'Pending approval' or can be placed directly in the 'To be paid' workl ist?
• authority to place documents in and out of the payment list
  Which (user) role is authorized to release documents with payment status 'Pending approval' for payment?
• authority to pay documents via a SEPA payment file
  Who (one or more users) may pay the documents via a SEPA payment file ('Procuration' role)?

Only the domain owner (role 'Management') and a user with the 'Management' as well as the 'Security manager' role can set up payment list security. The domain owner automatically gets the 'Security manager' role.

ATTENTION!

If payment list security is not enabled, documents to be paid will end up directly in the payment list. Any user with the 'Management', 'Financial administration' or 'External accountant' role can then create, change, finalize and send a SEPA payment file to the bank..

Access to bank settings

All saved settings, such as the payment list settings are centralized within your domain and organized into logical categories.

To access these settjngs:

• click on the Settings icon in the navigation bar
• then, in the now-opened screen, in the Bank section click on Payment list.

Payment list security settings details

Enable payment list security by selecting Enable payment list security.

The following screen is opened:

The Security manager then sets the following:

• Documents with payment security
  Documents that should be set to payment status 'Pending approval' by default. These documents will therefore not appear in the 'To be paid' work list
  
  ATTENTION!
  When pay slips are given the payment status 'Pending approval' by default, this also applies to payroll tax returns.
  
  
• Authorized to move documents
  The role users should have to place documents with payment status 'Pending approval' in the 'To be paid' work list.
  
  For a detailed description of moving documents in the 'To be paid' work list, see article Block or release payment list documents for payment.
  
  
• Authorized to create and change payment files
  Which users are authorized to create and/or change a SEPA payment file to pay documents. Of course, these users must already have financial rights ('Financial administration' or 'External accountant' role) or the 'Management role'.
  
  For a detailed description of the payment of invoices via a SEPA payment file, see article Pay payment list documents via SEPA payment file.

ATTENTION!

One or more documents with the payment status 'Payments in transit' can be put back into the 'To be paid' work list by selecting the relevant documents and then clicking on 'Mark as unpaid' at the top of the screen.