Block or release payment list documents for payment

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

The Yuki Payment service (Payment list) feature is integrated into the Bank functionality.

In the payment list, you have the option to temporarily block documents. This prevents an invoice from being accidentally included in a payment batch while, for example, a dispute is still pending or an audit needs to be conducted.

Yuki Payment service (Payment list) is only available if a user with the ‘Management’ role has selected the Small, Medium, Large, or Unlimited package via the Yuki Store in the domain. 

How does it work?

Documents you do not want to pay immediately can be placed 'On hold'. Once the hold is lifted, they become available again in the payment list to be paid manually or via a SEPA payment file.

Who can block and release?

By default, the following roles can block (put on hold) and release documents for payment:

• Management
• Financial administration
• External accountant.

Payment list security and ‘Pending approval’

If payment list security is enabled in the domain, the process changes to provide additional security. Documents can then be assigned the status ‘Pending approval’.

• Default block: documents are blocked for payment by default (status 'Pending approval')
• Release for payment: only a user with the appropriate role (by default, this is the 'Management' role) can approve these documents and release them for payment.

For a detailed description of payment list security, see article Set up payment list security.

Access to Payment list

To access:

• click on the Bank icon in the navigation bar
• then, in the now-opened screen, click on Payment list.

Payment list

AVAILABLE USER ACTIONS

From the payment list a user can:

• block documents for payment
• release documents for payment
• release documents with payment status 'In transit' for payment.
  
  

Block documents for payment

To block documents for payment:

• In the To be paid work list, select the relevant documents
• then click on Put on hold at the top of the screen.
  
  
  The following message appears on the screen:
  
  

The selected documents now have the “Pending approval” payment status and can be found in the Pending approval work list

Block single document for payment

To temporarily block one document from payment:

• hover your mouse over the corresponding line of the document
• click on the button with the three dots
• then select the Put on hold menu option from the dropdown menu.
  
  

Release documents for payment

To release documents for payment:

• In the Pending approval work list, select the relevant documents
• then click on Release for payment at the top of the screen.
  
  
  The following message appears on the screen:
  
  

The selected documents now have the “To be paid ” payment status and can be found in the To be paid work list.

Release single document for payment

To release one document for payment:

• hover your mouse over the corresponding line of the document
• click on the button with the three dots
• then select the Release for payment menu option from the dropdown menu.

Preview document before release for payment

To preview a document before releasing it for payment:

• click on the subject of the document
• click on the This invoice has been released for payment button when the document is allowed to be paid.
  
  

The document is now back in the To be paid work list.  

Release documents with 'Payments in transit' payment status for payment

Documents included in a SEPA payment file can be resubmitted for payment by changing the document’s status in the Purchase functionality from the 'Payments in transit' work list to 'To be paid'.

For a detailed description, see article Make document from final SEPA payment file payable again.