Block or release payment list documents for payment

If you want to temporarily block certain documents to prevent them from being paid already, you can put them on hold.

Only a user with the 'Management', 'Financial administration' or 'External accountant' role can block (put on hold) documents for payment and release them for payment again).

If payment list security is set, up only a user with a certain role (default is 'Management') can release all documents that are blocked for payment by default (status 'Pending approval') for payment again.

For a detailed description of payment list security, see article Set up payment list security.

A user can:

• block documents for payment
• release documents for payment
• release documents with payment status 'In transit' for payment.

Hover your mouse over the Bank icon in the navigation bar and then click on Payment list.

The following screen is opened:

Block documents for payment

In the To be paid work list, select the relevant documents and then click on Put on hold at the top of the screen.

The following message appears on the screen:

The selected documents now have the “Pending approval” payment status and can be found in the Pending approval work list

TIP!

To temporarily block one document from payment, hover the mouse over the corresponding line of the document, click on the button with the three dots, and then select the Put on hold menu option from the dropdown menu.

Release documents for payment

In the Pending approval work list, select the relevant documents and then click on Release for payment at the top of the screen.

The following message appears on the screen:

The selected documents now have the “To be paid ” payment status and can be found in the To be paid work list.

TIP!

To release one document for payment, hover the mouse over the corresponding line of the document, click on the button with the three dots and then select the Release for payment menu option from the dropdown menu.

TIP!

To preview a document before releasing it for payment, click on the subject of the document. When the document is allowed to be paid click on the This invoice has been released for payment button.

The document is now back in the To be paid work list.  

Release documents with 'Payments in transit' payment status for payment

Documents included in a SEPA payment file can be made payable again by setting the document to 'To be paid' in the Purchase functionality via 'Payments in transit'.

For a detailed description, see article Make document from final SEPA payment file payable again.