Bank accounts overview (Beta)

Disclaimer

All screenshots in the article were taken in the Dutch version of Nmbrs Accounting.

When setting up your administration in Nmbrs Accounting, accounts can be added in two ways:

• Automatic creation: As soon as you upload electronic statement files (such as MT940 or CAMT files) to the domain, the software recognizes and processes the statement lines. The corresponding bank accounts or credit cards are automatically created during this import.
• Manual creation: Accounts, credit cards, or online payment providers that are not created via an uploaded statement file must be added manually before transactions can be processed correctly.

Foreign currency account

Has the accountant added the Foreign currency feature to the domain’s contract? If so, you can create one or more specific foreign currency accounts for international transactions.

Permissions and roles

Only a user with a 'Back office' role in the domain or the 'Management', 'Financial administration' or 'External accountant' role can view, manually create, change or delete bank accounts.

Access to Bank accounts

To access:

• click on the Bank icon in the navigation bar
• then click on Bank accounts.

Bank accounts overview

This screen provides an overview of all business bank accounts, credit cards, and online payment providers within the selected administration. This overview also shows the current balance of the 'Internal transfers' suspense account.

For a detailed description of internal transfers, see article Suspense accounts.

Balances and consistency checks

The current balance as of the date of the last processed transaction in Nmbrs Accounting is shown next to each account.

The Consistency check column automatically verifies whether the transaction sequence is consistent. The following statuses may appear here:

• Balance not verified: The opening balance cannot be verified automatically because it is missing from the imported bank file.
• Balance is incorrect: Transactions are missing from the timeline, causing the calculated balance to differ from the actual bank balance.

Manage and view inactive accounts

• Deactivate an account: Is an account no longer in use? Open the account details and uncheck the Active checkbox. The account will then be hidden from the default overview.
• View inactive accounts: At the top of the overview, check the Show inactive bank accounts checkbox to make all archived or inactive accounts visible again.

AVAILABLE USER ACTIONS

From this screen, a user can:

• add a bank account, credit card or online payment provider
• view all transactions or statements for an account
• change the details of a bank account
• delete a bank account.

Add bank account, credit card or online payment provider

To add a new bank account, credit card or online payment provider:

• click on the arrow behind Add... 
• select the appropriate menu option.
  
  
  

For a detailed description of adding a bank account, credit card and/or online payment provider, see article Create account (bank account, credit card and/or online payment provider).

View transactions or statements of account

To view all transactions or statements of the account:

• click on the name of the bank account
  OR
• hover your mouse over the line of the corresponding bank account
• click on the button with the three dots
• then select View from the dropdown menu.
  
  
  The following screen is opened:
  
  
  ATTENTION!
  For a user with the 'Management', 'Financial administration' or 'External accountant' role, the banner below will appear on the screen:
  
  

For a detailed description, see article Transactions and statements of account (Accountant) or Transactions and statements of account (Entrepreneur).

Change account details

To change the details of an account:

• click on the name of the bank account
• then, in the now-opened screen, click on the Edit button
  OR
• hover your mouse over the line of the corresponding bank account
• click on the button with the three dots
• then select Edit from the dropdown menu.
  
  
  The following screen is opened:
  
  
  ATTENTION!
  For a user with the 'Management', 'Financial administration' or 'External accountant' role, the 'Aggregated SEPA file' field is not available.
  
  
• change the relevant data
• then click on the Save button.

For a detailed description of the account details to be changed, see article Create account (bank account, credit card and/or online payment provider).

Delete account

An account can only be deleted if there are no transactions or documents associated with the account.

To delete an account:

• click on the name of the bank account
• then click on the Delete button in the now-opened screen.
  
  
  The following message appears on the screen:
  
  
  
• then click on the Delete button to actually delete the account.

Is the bank account linked via Ponto?

If so, you must first disconnect the active Ponto link before you can delete the account.

When you try to delete a linked Ponto account, a message appears on the screen with the Go to Ponto button.

Click on the Go to Ponto button to disconnect.

After disconnecting from Ponto, permanently delete the bank account from Nmbrs Accounting.