View and/or assign analytic transactions

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

This view shows all bulk requests currently created for the analytic view.

A bulk request contains all transactions that fall within the specified scope(s) of an analytic view for a chosen period of time. 

However, all transactions that do not meet the input criteria of an allocation rule at the time the bulk request is created will appear as transactions yet to be assigned in the 'To be assigned' view.

Only a user with the 'Portal administrator', 'Portal back office', 'Management', 'Financial administration' or 'External accountant' role can assign analytic transactions.

From this screen, a user can: 

• assign the transactions in bulk
• view the transactions in a bulk request
• assign a transaction manually
• view a transaction.

Click on the Financials icon in the navigation bar and then click on Analytical accounting.

In the now-opened screen, select the tab of the analytic view whose transactions you want to view and/or assign and click on the Go to dashboard button.

Then in the now-opened screen, click on the More actions button and then click on View bulk transactions from the dropdown menu.

The next screen is always opened in the Bulk requests view:

Views

You can also indicate in this screen that the To be assigned view should be shown:

Filters

In the 'Bulk Requests' view, you can filter the shown data by Status: 

• Queued
• In process
• Successful
• Failed.

Assign transactions in bulk

Transactions can be automatically assigned based on a bulk request:

• after changing an analytic view
• after creating or changing a scope
• after creating or changing an allocation rule
• after creating or changing a value
• for transactions to be assigned in the 'To be assigned' view.

ATTENTION!

During the creation of an analytic view, all processed transactions that fall within the specified scope(s) for the selected period will show up as transactions to be assigned in the 'To be assigned' view because no allocation rules have been created at that time.

To assign transactions in bulk, click on the Assign transactions in bulk button.

The following screen is opened:

For a detailed description, see article Assign transactions in bulk.

View transactions in bulk request

Hover your mouse over the line of the relevant bulk request, click on the button with the three dots and then click on View transactions.

The following screen is opened:

To view a transaction at the document level, click on the subject of the transaction in question or hover your mouse over the line of the transaction in question, click on the button with the three dots, and then click on View transaction.

Manually assign transaction

Open the To be assigned view, hover your mouse over the line of the transaction in question, then click on the Assign button.

ATTENTION!

The Assign button is grayed out when the date of the analytic transaction to be assigned falls before or on an administration's lock or close date. In addition, a message appears in the screen.

The following screen is opened:

Indicate whether you want to assign the transaction to a value or an distribution key.

Then select the value or distribution key to which the transaction should be assigned, and then click on the Assign button.

To assign the analytical amount of the transaction among multiple values if required, click on the Addl value button. Select the values over which the amount should be distributed and change the amounts.

You can click on the Assign button once the total of the amounts assigned to the different values matches the total amount of the transaction. 

View transaction

Open the To be assigned view, hover your mouse over the line of the transaction in question, click on the button with the three dots and then click on the View transaction menu option in the dropdown menu. 

The following screen is opened: