Enter SEPA collector ID

Disclaimer

All screenshots in the article were taken in the Dutch version of Nmbrs Accounting.

To automatically collect payment for sales invoices via SEPA direct debit files, your administration must have an active SEPA direct debit contract with the bank. This contract specifies your collector ID, the permitted types of mandates, and any transaction limits.

In Nmbrs Accounting, you link the unique Collector ID from this contract directly to the relevant bank account.

Without a entered Collector ID, Nmbrs Accounting cannot generate a valid SEPA direct debit file.

Permissions and roles

Enter or change SEPA Collector ID for bank account

Only a user with the 'Back office' role in the domain or the 'Management', 'Financial administration', 'External accountant' or Procuration' role.

Consolidate direct debit file

Only a user with the 'back office' role in the domain.

Enter SEPA collector ID

To enter a SEPA collector ID:

• click on the Bank icon on the navigation bar
• click on Bank accounts
• then, in the now-opened screen,  click on the pencil in front of the bank account
  
  The following screen is opened:
  
  
  
• enter the relevant bank account information:
  • Collector ID: rnter the official Collector ID here, as listed on your bank's contract. This field is required to create SEPA files.
  • Collection transaction limit (optional): enter the maximum amount that may be collected per transaction here (as agreed with your bank). Invoices with an amount exceeding this limit will be automatically rejected when generating a SEPA file.
  • Aggregated collection file: determines whether transactions are grouped (as a single total amount) or shown as individual entries on the bank statement.
• click on the Save button.

Next steps in direct debit process

Once the collector ID has been saved with the bank account, follow these steps:

• set up SEPA direct debit mandates: Create the mandates for your customers
  (see article Create SEPA direct debit mandate)
• Generate a direct debit file: add sales invoices to a draft direct debit file and submit the final file to your bank.
  (see article Collect invoices via SEPA direct debit file).