Editing features of GL account

Modified on Mon, 18 Sep 2023 at 01:19 PM


All screenshots in the article were taken in the Dutch version of Yuki.

Depending on the type of GL account there are several editing features available for invoices, bank transactions and the GL account card.

Only a user with the 'Back office' role in the domain or the 'Financial administration' or 'External accountant' role can use the the editing features of a GL account.

You can open a GL account from the trial balance, the chart of accounts or by clicking the GL account in an opened already processed document. 

Editing features for invoices and bank transactions (pencil icon behind line)

You can use the following editing features:

  • Move to previous year: move costs or revenue entirely to previous year
  • Move to next year: move costs or revenue entirely to next year
  • Spread over periods: spread costs or revenue over a number of months
  • Change GL account: when a bank transaction is recorded for example in '23020 Unclear transactionsledger account or in an incorrect GL account you can quickly change the GL account yourself
  • Change VAT code: select the correct VAT code
  • Change invoice number: correct the invoice number
  • Change project: when the 'Yuki dossiers' module has been activated the invoice or bank transaction can be linked to another project.

Editing features for GL account (pencil icon behind total balance)

The edits for the general ledger card can also all be recorded as an end-of-year correction.

You can use the following editing features:

  • Move balance to other account: the total balance is moved to another GL account.

    The invoices and transactions will remain recorded in the same GL account.

    You see that the total balance of the GL account is 0,00 euros and at the top of the GL account card a general journal entry is added. This general journal entry looks as follows:

  • Add transaction: quickly add a general journal transaction to the GL account card (e.g. expected costs).
  • Change balance: the total balance is changed by an entry which contains the difference with the new balance (for example conversion of foreign currency, expected stock, etc.).

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