Record Mollie transactions in Nmbrs Accounting

Disclaimer

All screenshots in the article were taken in the Dutch version of Nmbrs Accounting.

When you use Mollie as an online payment provider for your sales invoices in Nmbrs Accounting, the transactions below must be recorded correctly in Nmbrs Accounting:

• sales invoice paid via Mollie
• transactions in Mollie bank statement:
  • costs of Mollie 
  • payouts to business checking account 
  • receipts from debtors
• transaction on business checking account
• purchase invoice from Mollie.

Mollie is only available when a user with the ‘Management’ role has selected the bundle Small, Medium, Large or Unlimited through the Store in the domain.

Access to Mollie

All settings for Mollie are centralized within your domain and divided into logical categories.

To access these settings:

• click on the Settings icon in the navigation bar
• then, in the now-opened screen, in the Integrations section click on Mollie.
  
  

Sales invoice paid via Mollie
The sales invoice paid through Mollie must be recorded in Nmbrs Accounting with the payment method 'Mollie' or 'Electronic transfer'. This will place the invoice in the 'Debtors: outstanding items' overview.

Transactions in Mollie bank statement

The imported Mollie bank statement contains the following transactions:

• Costs of Mollie (Cost)
• Payouts to business checking account (Revenue)
• Debtor receipts.

Costs of Mollie (Cost)

Create a bank processing rule to book all costs charged by Mollie directly to creditor Mollie B.V. After importing the Mollie purchase invoice, the costs are automatically matched.

Processing rule (costs of Mollie)

Criteria:

Offset account: NL31ABNA0447075233

Offset account name: Mollie B.V.

Withdrawn/ Deposited: Withdrawn

Output:

Contact: Mollie B.V.

GL account: Creditors

Payouts to business checking account (Revenue)

No processing rule needs to be created for payouts. Nmbrs Accounting will recognize the Mollie bank account and immediately post the payment to the 'Internal transfers of funds' suspense account.

Debtor receipts

Sales invoices with Mollie payment link

Nmbrs Accounting will directly match debtor receipts with sales invoices if they are present in the administration.

Sales invoices without Mollie payment link

We recommend creating a processing rule for this. Without a processing rule, Nmbrs Accounting will not match the customer receipts with the sales invoices, causing the Mollie bank transactions to end up in the 'Bank transactions to be processed' workflow. 

Transaction on business checking account

No processing rule is needed for payouts to your business checking account. Nmbrs Accounting recognizes your checking account and automatically books the receipts to the  'Internal transfers of funds' suspense account.

Purchase invoice from Mollie

The imported Mollie purchase invoice is automatically booked with 'Direct Debit' as the payment method, because the invoice is debited directly from your Mollie bank account. The invoice is also matched with the transaction costs that have already been booked under creditor Mollie B.V.