Spread costs or revenue

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

It is possible to spread the costs or revenue over a number of periods. You can perform this action from an opened invoice or the relevant cost or revenue account. 

The 'Invoice actions' feature is only available to an user with the 'Back office' role in the domain or the 'Financial administration' or 'External accountant' role.

An invoice can be edited or changed from different places in Yuki:

• Click on the Invoice actions button in an opened invoice
• Click on the pencil after the invoice line from the GL account.

The following screen is opened:

Click on the Spread costs/revenue option. The following screen is opened:

For example, you specify three one-month periods, then you enter the date from when the costs should be recorded e.g. 01-01-2017. Click on the Confirm button. The general journal entry of the invoice will be changed automatically:

• spread costs before the original invoice date are posted to general ledger account '16100 Invoices to be received'
• spread costs after the original invoice date are posted to general ledger account '13300 Goods and services to be received'.

ATTENTION!

On a sales invoice, the spread revenue before the original invoice date is posted to ledger account '13200 To be invoiced', spread revenue after the original invoice date is posted to general ledger account '16150 Deferred income'.

On the general ledger card you now see that the invoice date is changed to '31-03-2017', also an icon is now shown behind the pencil in order to indicate that an invoice action took place in this invoice.