Debtors/creditors/CA employees (outstanding items)

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

In the 'Outstanding items' overview, you can view all outstanding items from debtors, creditors or CA employees. These outstanding items In Yuki are:

• All purchase invoices, expense claims or payslips processed with payment type 'Electronic transfer', 'Debit card', 'Credit card' or 'Direct debit'.

  Recorded purchase invoices with payment method 'Electronic transfer ' are also in the payment list.
  
  ATTENTION!
  Yuki Payment service (Payment list) is only available when a user with the 'Management' role has selected the Small, Medium, Large or Unlimited bundle via the Yuki Store in the domain).
  
  

• All sales invoices processed with payment type 'Electronic transfer ' or 'Direct debit'.

  Recorded sales invoices with payment method 'Direct debit' are also in the 'To collect' list.
  
  ATTENTION!
  Yuki Collection is only available when a user with the 'Management' role has selected the Large or Unlimited bundle via the Yuki Store in the domain).
  
  

• All bank or cash transactions posted to account '13000 Debtors', '16000 Creditors' or '20000 CA employees'.

All invoices paid or received 'Cash' or privately are posted directly to the relevant GL accounts.

From this overview, a user with the 'Back office' role in the domain or the 'Financial administration' or External accountant' role can:

• match (link) the outstanding items in bulk
• edit an outstanding item.

The outstanding items of debtors, creditors or CA employees can be viewed from different places in Yuki:

• Hover your mouse over the Financials icon in the navigation bar and then click on Debtors, Creditors or CA employees.
• Click the BO icon in the navigation bar. Then, in the now-opened screen, click on Debtors, Creditors or CA employees under Checklist. 

The following screen (in this example Creditors) opens with the view as you last viewed it:

The columns in this overview, except the Open and Original columns, can be sorted descending or ascending.

In all views of this overview, you can use the following buttons:

1. Request a printable version or an extended printable version in your screen
2. Send the list to a user
3. Export data to Excel or download as a CSV file.

For each outstanding invoice, it is also indicated whether it has been paid in full, partially or not yet.

In the example above, the purchase invoice has not yet been paid but the payment is, however, 'in transit' for Yuki. The green checkmark indicates that the invoice has been recorded with payment type 'Debit card' or 'Bank transfer'' (draft SEPA payment file).

Views

In this overview, you can select the view to be shown from the dropdown menu.

The following views can be selected:

• Outstanding items
  All 'today's' outstanding items
  
  

  When a date is entered, Yuki shows the outstanding items on the entered date ('historical', i.e. still open on the entered date). The Still outstanding today button is not active.
  
  
  >When you click on the Still outstanding today button, Yuki shows all outstanding items with an entry date before the date entered that are still open 'today'.
  
  
  

• Outstanding items per contact
  All 'today's' outstanding items per contact
• Aging analysis
  All amounts per creditor, debtor or employee outstanding for 30, 60, 90, 180 days or more
  
  You can also have the age analysis performed and displayed in this view based on due date by selecting this option from the dropdown menu.
  
  
  
• All transactions
  All outstanding items by year, half-year, quarter or month.
• All transactions per contact
  All outstanding items per contact by year, half-year, quarter or month.

Match outstanding items in bulk

All outstanding items of a contact can be matched at once.

After selecting the first outstanding item that you want to match, you will see the balance of the amount that still needs to be matched with the selected transaction at the top right of your screen.

After selecting all outstanding items of the contact to be matched, click on the Link button. 

At the top right, you can see that the balance of the amount has been fully matched.

If a residual balance remains after matching, Yuki gives you the choice of linking only or linking where the balance is written-off to bank costs, payment differences or payment discount.

ATTENTION!

If the accountant has added the Yuki Foreign currency feature to your contract, it is also possible to write-off the residual balance on exchange differences.

If you choose to only link, the remaining balance will remain in the overview of outstanding items.

Edit outstanding items

An outstanding item can be edited by clicking on the pencil at the end of the line.

For a detailed description of the editing functions, see article GL account with outstanding items.