Add petty cash

Disclaimer

All screenshots in the article were taken in the Dutch version of Nmbrs Accounting.

If a comlpany has multiple physical cash registers, locations, or cash flows, you can easily add them as separate petty cash within the required administration. This allows you to keep cash flows and periodic cash statements strictly separate.

Permissions and roles

Only a user with the 'Back office' role in the domain or the 'Management' or 'External accountant' role can add a new petty cash to an administration.

ATTENTION!

Once transactions or cash statements have been posted to a petty cash, the linked administration and currency can no longer be changed.

Add petty cash

To add a new cash account:

• click on the Bank icon in the navigation bar
• click on Petty cash
• then, in the now-opened screen click on New petty cash
  
  The following screen is opened:
  
  
  
• fill in the fields above as complete as possible:
  • Description: enter a clear, recognizable name (for example, “Utrecht Store - Petty cash 2”). If the domain contains multiple administrations, add the name of the administration for clarity.
  • Company: select the administration within the domain to which this cash account belongs.
  • Currrency: select the currency in which cash receipts and disbursements are recorded (EUR, GBP, or USD)
  • Opening balance: was the petty cash already in use before the first financial year in Nmbrs Accounting? If so, enter the historical opening balance here based on the prior year’s closing balance sheet. Nmbrs Accounting automatically posts this balance to the opening balance suspense account (11099). If you adjust this balance later, this entry will be automatically updated in the background.
  • GL account: you do not need to fill in this field yourself; when you save, Nmbrs Accounting automatically assigns the next available general ledger account (for example, 10002).
  • Active: leave this checkbox selected. If you deselect this checkbox, the petty cash will be deactivated and will no longer appear in the drop-down menu when posting a new cash balance.
• click on the Save button.

After saving, the new petty cash will immediately appear in the overview and will be ready for use when entering individual cash receipts or periodic cash statements.

The GL account to which all cash transactions for this petty cash are posted is '10002 Yuki Training Petty cash 2'.