Add petty cash

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

When there is more than one cash register present in a company then these cash registers have to be created manually as petty cash in the relevant administration.

Only a user with the 'Back office' role in the domain or the 'Management' or 'External accountant' role can add a new petty cash in an administration.

ATTENTION!

The administration or the currency of a petty cash cannot be changed anymore when transactions have already been recorded in this cash register.

Hover your mouse over the Bank icon on the navigation bar, click on Petty cash and then click on New petty cash in the now-opened screen.

The entry screen is opened:

Fill in the fields above as complete as possible:

• Description: fill in a brief description by which the petty cash can be recognized. If there is more than one administration created in the domain then it is advisable to also add the name of the administration to the description.
• Company: select one of the administrations in the domain in which this petty cash should be created.
• Currrency: specify if the cash income and expense(s) have to be recorded in Euros, British pounds or US dollars.
• Opening balance: if the petty cash was already active in previous financial years that are not recorded in Yuki then fill in the balance here in accordance with the closing balance of the year previous to the first financial year. Yuki automatically creates a mutation in the opening balance on GL account '11099 - Suspense account opening balance banks'. This general journal entry or  cannot be changed by the user. If the opening balance of the petty cash is changed then the general journal entry will also be modified automatically by Yuki. A new entry will not be created anymore.
• GL account: the GL account will automatically be assigned by Yuki as soon as the data of the new petty cash is saved in Yuki.
• Active: when you remove the checkmark the petty cash will become inactive and will not be shown in the dropdown menu wherein you select the petty cash before you record a cash flow statement. 

You can save the data of the new petty cash by clicking on the Save button. You will now see all the data of the petty cash that you have just created in Yuki.

The GL account on which all cash transactions of this petty cash are recorded is '10002 Yuki Training kas 2'.