Petty cash

Disclaimer

All screenshots in the article were taken in the Dutch version of Nmbrs Accounting.

If the 'Petty cash' tab in an administration profile indicates that there are cash receipts and disbursements, Nmbrs Accounting automatically creates a default petty cash named <admiinstration name> cash (for example, Yuki Training cash).

Permissions and roles

Back office (in domain), Management or External accountant

A user with this role can add a petty cash to an administration,

Back office (in domain)

A user wiht this role can create a new cash receipt.

Access to Petty cash

To access:

• click on the Bank icon in the navigation bar
• then click on Petty cash.

Petty cash overview

This screen shows the petty cash for the active admiinstration.

Create cash receipt

In an opened petty cash, you can create a new cash receipt on an ad hoc basis by clicking on the New button.

For a detailed description, see article Create cash receipt

View

For a complete overview of all transactions and balances for the petty cash in a single administration or all administrations in the domain, click on the List button.

The following screen is opened:

Create additional petty cash

If a company has more than one petty cashr, click on the New petty cash button to add a new petty cash to this or another administration within the domain. 

For a detailed description, see article Add petty cash.

Periodic closing: cash statement

To ensure the cash balance matches the actual cash on hand, it is important to close the petty cash periodically (weekly or monthly) using a cash statement:

• Manual posting: enter the counted opening and closing balance data and any cash expenditures in between directly into Nmbrs Accounting.
• Import: import an external cash statement or cash file using the standard Nmbrs Accounting import format (CSV).