Post asset sale/trade-in

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

In the asset statement, it is possible to record the divestment due to sale/trade-in of an asset.

Only a user with a 'Back office' role in the domain or the 'External accountant' role can record the sale/trade-in of an asset.

From an asset account, a user can:

• link an asset to sales transaction (record it as sale/trade-in)
• view a sales transaction
• delete the link of an asset with a sales transaction.

Hover your mouse over the Financials icon in the navigation bar, then click on Assets and open the asset account by clicking on the name of the respective asset account. 

The following screen is opened:

TIP!

A notification appears in the screen as soon as a sales transaction is recorded that is not yet linked to an asset.

Link asset to sales transaction (record as sale/loss)

To indicate that an asset has been sold or traded in, hover over the line of the relevant asset, click on the button with the three dots and then select Link sales transaction from the dropdown menu.

A car is recorded as sold by linking the asset to a sales invoice dated 15-01-2018. Select January 2018 in the top right of the calendar.

In the now-opened screen, find and select the document or transaction you want to link to the asset in the Archive and then click on the Add button.

ATTENTION!

You can link to an asset only a document or transaction that contains entries on a contra asset account such as, e.g. general ledger accounts, such as general ledger accounts '02101 Buildings (balance suspense account sales)', '02301 Furniture and fixtures (balance suspense account sales)', '02601 Vehicles (balance suspense account sales)' etc.

The following message will appear on your screen:

The Sales/Loss section now shows the date, revenue and result of the sale. 

To record any book profit or loss, click on the Create journal entries button.

Then click on the Create button to actually create the journal entries.

The following message will appear on your screen:

The sale/trade-in of the asset is now actually recorded.

From this moment on, the asset will not be shown in the asset statement when a period is selected in the calendar in which January 2018 does not fall:

View sales transaction

To view a sales transaction, hover your mouse over the line of the asset in question, click on the button with the three dots and then select View sales transaction from the dropdown menu.

The linked document or transaction is now opened.

Remove asset link to sales transaction

If you have now linked the wrong document or transaction or selected the wrong asset to record as a sale or trade-in, you can easily undo this.

Hover your mouse over the line of the asset in question, click on the button with the three dots and then select Remove link with sales transaction from the dropdown menu.

The following message will appear on your screen:

In the Sales/Loss section, the date, revenue and result of the sale have now been removed.

ATTENTION!

This will not automatically delete the previously recorded journal entries shown below with any book profit or loss.