Send invoices in bulk by post

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

If you have specified in the Sales Settings that all sales invoices should be sent by post and you process multiple invoices at the same time, they will be processed in your administration in Yuki and the they can be printed.

The printed sales invoices can then be sent by post.

To check and/or change the set default sending method of your sales invoices, click the Settings icon in the navigation bar and then click on Sales settings in the now-opened screen. Under Invoice delivery, in the Sending method field you will find the set sending method.

TIPS!

• In the Contacts functionality, you can use the Printer labels function to address the envelopes to be sent.
• The invoices sent can be found in the 'Invoice history', 'Activity log' and 'Bulk activity' overviews.

Hover your mouse over the Sales icon in the navigation bar, click on Invoices and then, in the now-opened screen, select the Invoices ready to be sent work list.. 

The following screen is opened:

TIP!

To check that the sending method 'Post' is entered for all customers, add the Sending method column to this work list by clicking on the Column selection button.

Select all invoices you want to send by post to your customers.  . 

TIP!

By clicking on the checkbox in front of the Type column header, Yuki selects 50 sales invoices to send by default. If the number of sales invoices you want to send exceeds 50, then select all sales invoices to be sent by clicking Select all (number).

You undo the selection of all sales invoices to be sent by clicking on Undo selection.

Click on Process at the top of the screen to process the sales invoices in the administration, print and then send them by post to your customers. 

The following screen is opened:

Click on the Process button to actually process the sales invoices in the administration and then print and sent them by post. 

While processing the sales invoices, the following message appears on the screen :

After processing, an email is sent by Yuki to the user who processed the invoices in bulk.  

In addition, a notification appears as an open question in the PO Box. The email and the notification both contain a link to a so-called PDF collection file containing all invoices sent. 

The name of the PDF file is 'Sales invoices print file [date] [time'].pdf'.

TIP!

This PDF collection file is also saved on the (all) tab in the Sales folder.