Missing invoices (Accountant) (Beta)

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

For a complete administration, Yuki checks that all purchase and sales invoices and receipts are present. This is done based on outstanding payments: all payments for which no invoice (document) could be found are placed in this overview. This check is performed daily. It is advisable to check this overview regularly and take action to make your administration as complete as possible.

The result of this daily check is also shown in the PO Box so that the entrepreneur has a clear overview of any missing invoices and receipts.

From this screen, a user with the role 'Backoffice' in the domain can:

• send reminders for purchase or sales invoices
• match a transaction
• manually book a transaction
• write off the balance of a transaction.

The missing invoices can be viewed from different places in Yuki:

• Click on the Back office icon in the navigation bar and then in the now-opened screen click on the Purchase or Sales tile under Needs attention
• Click on the Back Office icon in the navigation bar, and then in the now-opened menu click on Completeness of purchase or Completeness of sales under Checklist
• Click on the PO Box icon in the navigation bar and then click on Missing invoices in the now-opened menu under Needs attention.

The following screen is opened:

Send reminders for purchase or sales invoices

The overview of payments to which no invoice (document) could be found can be sent to the entrepreneur as a reminder.

This report of completeness of purchase or sales contains the following items:

• outstanding payments where no purchase or sales invoice was found 
• outstanding payments grouped by contact
• the balance per contact, made up of outstanding payments and purchase or sales invoices 
• actions to indicate per payment what to do with this payment.

Click on the arrow in the Send reminders... button and then select Purchase invoices or Sales invoices.

The following screen is opened:

Select a user you want to send the reminder to, select a message template if necessary, and then click on the Send button.

Match transaction

To match a specific transaction:

• click on the subject of the bank transaction
  OR
• hover your mouse over the line of that transaction, click on the button with the three dots, and then select the Match menu option from the dropdown menu.
  
  

In the now-opened screen, the outstanding transaction can be matched, if possible, making it disappear from the 'Transactions' overview.

Book transaction manually

You want to book the payment manually because the invoice or receipt is no longer provided. 

TIP!

Hover your mouse over the expalnation to see how to record the payment,

To book the payment manually, hover your mouse over the line of the transaction in question. Then click on the button with the three dots and then select the Book manually menu option from the dropdown menu.

The following screen is opened:

Select or change the GL account, contact and/or project and then click on the Book button.

Write off balance of transaction

To directly write off the balance of the transaction, hover your mouse over the line of the corresponding transaction. Then click on the button with the three dots, and then select the Write off balance menu option from the dropdown menu.

The following screen is opened:

Select or change the GL account and/or transaction date, then click on the Write off button.