Pay payment list invoices with payment discount via SEPA payment file

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

The Yuki Payment service (Payment list) feature is integrated into the Bank functionality.

To encourage faster invoice payments, businesses sometimes offer a payment discount. If the payment term has been exceeded, Yuki will automatically adjust the payment discount in the payment list.  

Paying invoices via a SEPA payment file automates the process of paying creditors in a single batch through your bank. Yuki generates a file containing payment details (IBAN, amount), which you upload to your business banking environment for processing, saving time and reducing errors.

Yuki Payment service (Payment list) is only available when a user with the ‘Management’ role has selected the Small, Medium, Large, or Unlimited bundle via the Yuki Store in the domain. 

Roles and permissions

Creating and processing SEPA payment files are restricted to specific user roles:

Full access

The following roles can create, change, finalize, and send SEPA files directly to the bank:

• Management
• Financial administration
• External accountant.

ATTENTION!

When payment list security is enabled, only users with specific authorization rights (often the 'Management' role) can make payments via a final SEPA payment file.

Limited access

• Back office: can only create and change draft SEPA payment files. They cannot finalize or send these payment files.
• Procuration holder: when payment list security is enabled, only users with specific procuration rights (often the 'Management' role) can finalize payments via SEPA.

  
  

  ATTENTION!

  A user's rights may be restricted by the domain's payment list security. Always verify that the user has the correct procuration rights to perform the final payment step.

  
  

Access to Payment list

To access:

• click on the Bank icon in the navigation bar
• in the now-opened screen, click on Payment list
• if necessary, open the To be paid work list.  

Pay invoices with payment discount

Payment discount due date not passed

There is a green icon in front of the amount in the Discount column if the due date of the payment discount has not yet passed.

Payment discount due date passed

If the due date of the payment discount has passed, then there is a red icon in front of the amount in the Discount column.

To pay the invoices with payment discount:

• select all the invoices with payment discount that you want to pay
• then click on Prepare payment at the top of the screen.
  
  
  
• now go through all the steps to pay the relevant invoices via a SEPA payment file as described in detail in article Pay payment list documents via SEPA payment file.
  
  
• you can still indicate in the draft SEPA payment file whether or not you want to apply the payment discount to the invoice.
  By default, the payment discount is on if you pay before the due date.
  
  
  
• hover your mouse over the line of the relevant invoice from which you want to remove or apply the payment discount
• click on the button with the three dots
• then select the Apply discount or Remove discount menu option from the dropdown menu.
  
  

The amount you currently see in the Payment column will be included in the final SEPA payment file.