Define default values (processing rules) for supplier or customer

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

For a supplier or customer, you can define a number of default values for automatic processing of purchase invoices, sales invoices and/or Yuki sales invoices (sales invoices generated using the Sales functionality in Yuki). These values can be entered per administration.

When processing a purchase invoice, sales invoice and/or Yuki sales invoice from this supplier or customer, the default values are automatically filled in for you.

Only a user with the 'Back office' role in the domain or the 'External accountant' role can set default values.

The default values are crucial settings to enable fully automatic processing of documents!

A number of default values from one supplier or customer together form a document processing rule. It is also possible to create multiple default values (processing rules) at document and line level. 

Default value (document level): applying one or more processing rules to purchase and/or sales invoices from the same supplier or customer

This allows different invoices to be posted to different general ledger accounts

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UBL rule (line level) (only for invoices in UBL format): applying one or more processing rules within one purchase and/or sales invoice from a specific supplier or customer.

This allows invoice lines in one UBL invoice to be posted to different general ledger accounts (e.g. an invoice from Sligro).

Hover your mouse over the Contacts icon in the navigation bar. Find and open the supplier's or customer's contact card and then click on Default values in the now-opened screen.

The following screen is opened:

Depending on the document type, you can define the following default values as output:

• GL account: general ledger account to which costs or turnover are to be posted
• VAT code: VAT code to be applied
• Payment method: method of payment of invoice
• Payment term: the number of days within which an invoice must be paid
• Payment discount (%): discount (in percentages) on the invoice amount
• Subject template: subject invoice according to a template (with placeholders)
• Currency: currency of invoice amount (selection from all currencies 'active' within domain).

All purchase invoices, sales invoices and/or Yuki sales invoices will be automatically processed by Yuki with the default values you have entered unless you specify when creating a default value that invoices from this supplier or customer should always be processed manually.

Define default values

To create multiple default values (processing rules) at document and line level, click the Create button and then select the menu option Default Value or UBL rule.

For a detailed description, see article Create default value (local processing rule) in domain and Create UBL rule (local processing rule) in domain.