All screenshots in the article were taken in the Dutch version of Yuki.
Yuki constantly monitors whether certain parts of the administration(s) in a domain are complete and correctly processed. The score of these checks is displayed in the quality monitor.
Only a user with a 'Back Office' role in the domain can view the quality monitor.
To view the human resources quality control score, hover your mouse over the Back office icon in the navigation bar and then click on Quality Monitor. In the now-opened screen, click on Human Resources.
The audit of the Human Resources functionality consists of the following items:
- Is the balance of ledger account 'Payroll tax' balanced?
- Is the balance of general ledger account 'Remuneration' balanced?
- Are payments missing from processed pay slips?
- Are expense claims and/or pay slips missing (payments are present)?
Click on one of the headings in a section to see its score in detail.
In the opened screen of each heading, if applicable, the Send this list to a user button appears when expense claims or pay slips are missing. Click on this button if you want to ask a user for a clarification based on the sent list or to upload the missing transactions.
After ensuring that the necessary additions and/or corrections have been made, you can then update the quality monitor score by clicking on the Refresh button. Below the score, the date and time when it was last refreshed will now be displayed.
Balance 'Payroll tax' not balanced
General ledger account 'Payroll tax' is a suspense account where the total amount of all payroll tax is posted each month. Payroll tax is recorded via the payroll tax assessment and the payroll journal entry. The monthly balance of this ledger account should not exceed 50 euros.
A monthly check is made in the administration to ensure that a payroll tax assessment has been processed and that the balance in the general ledger account 'Payroll tax' does not exceed 50 euros. In addition, at the beginning of a year, it is checked whether all payroll tax assessments and payroll journal entries from the previous year have been processed in the administration.
Go through the list above and make sure the missing payroll tax assessment and payroll journal entry is uploaded for each month. It is also possible that the amount of the payroll tax assessment or payroll journal entry has not been posted correctly. If this is the case then correct the amount.
Balance 'Remuneration' not balanced
Ledger account 'Remuneration' is a suspense account into which the total amount of all wages and salaries to be paid is posted each month. Net wages and salaries payable are recorded via the pay slip or directly via a bank transaction (salary payment). In both cases, the monthly balance of this ledger account must be balanced after posting the payroll journal entry.
The check generates a list of months whose general ledger account balance 'Remuneration' is not balanced.
Go through the list above and make sure that for each month the missing pay slips or bank transactions are uploaded. In addition, also check whether the payroll journal entry has been posted correctly or may be missing.
Missing payments of processed pay slips
This check reveals all processed pay slips (posted to CA employees) whose salary payments to employees have not yet been processed in the administration.
Go through the list above and check whether the pay slips can still be matched. Here, it is important that all bank accounts, including the credit card, are updated in the administration. It is also possible that a pay slip has been mismatched with a payment.If this is the case, then from the opened pay slip undo the matching of the payment and see if the now outstanding pay slip can still be matched with another payment.
Missing HR documents based on payments
During this check, all payments (posted to CA employees) come up in the administration for which the employees' expense claims and/or pay slips have not yet been processed.
Go through the above list of payments and ensure that all missing expense claims and pay slips are submitted or created digitally in the administration.