All screenshots in the article were taken in the Dutch version of Yuki.
Yuki constantly monitors whether certain parts of the administration(s) in a domain are complete and correctly processed. The score of these checks is displayed in the quality monitor.
Only a user with a 'Back Office' role in the domain can view the quality monitor.
To view the bank quality control score, hover your mouse over the Back office icon in the navigation bar and then click on Quality Monitor. In the now-opened screen, click on VAT.
The audit of VAT returns consists of the following:
- Unassigned VAT transactions
- Have all closedVAT returns been settled?
- Have all VAT returns been closed?
Click on one of the headings in a section to see its score in detail.
After ensuring that the necessary additions and/or corrections have been made, you can then update the quality monitor score by clicking on the Refresh button. Below the score, the date and time when it was last refreshed will now be displayed..
Unassigned VAT transactions
All VAT transactions in an administration are automatically included in a 'draft' VAT return by Yuki. However, all VAT returns that have not yet been sent, have been sent differently or have been set to 'Historical' status can be emptied, meaning that the transactions are no longer assigned to a VAT return. This check generates a list of all VAT transactions that are no longer assigned to a VAT return.
Go through the list above, select all VAT transactions that are no longer included in a VAT return and click on the Fix unassigned VAT transactions button. The VAT transactions will be included in a 'draft' VAT return in the current financial year. If the financial year is closed, the VAT transactions will be included in a VAT supplement.
VAT returns settled
It is important to financially settle all closed VAT returns in the administration on time. This check generates a list of all closed VAT returns that have not yet been matched with a payment or receipt.
Go through the list above and check whether a VAT return can still be matched with a payment or receipt. It is important that all bank accounts, including the credit card, are updated in the administration. It is also possible that a VAT return has been mismatched with a payment or receipt. If this is the case, you undo the matching of the payment or receipt from the opened VAT return and see if the now outstanding VAT return can be matched with another payment or receipt.
VAT returns sent or manually submitted
In the administration is checked whether all VAT returns have been closed. This is because when a VAT return is closed, an XML and PDF file is created so that the VAT return can be sent to the tax authorities. An unclosed VAT return has therefore not yet been submitted to the tax authorities.
Go through the list above and open the VAT return, process any corrections and set the VAT return to 'Closed' status.