Enter outstanding items debtors and creditors

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

For each administration a 'first' financial year is specified when configuring the settings of an administration. This is the first financial year of which Yuki will keep the financial records. To prevent errors when using Yuki it is not possible to record entries with a date prior to the start date of that first financial year. This financial year can only be changed if there are no transactions processed in that year.

In Yuki the initial position of an administration has to be entered in order to show an accurate view of the administration.

Only a user with a 'Back office' role in the domain or the 'External accountant' role can enter the outstanding items debtors and creditors in an administration.

You can choose between four options for entering the list of unpaid invoices of customers and suppliers:

• Scan the unpaid invoices and process them normally
  Yuki will recognize that these invoices should have been included in the opening balance sheet and as a result will change the entry (VAT of invoices won't be processed and the GL accounts '16001 Opening balance creditors' and '13001 Opening balance debtors' will be used). This is the best option but sometimes it will take more time. The advantage however is that the document of the invoice will be available directly.
  
  
• Enter the balance sheet
  
  
  
  Create a 'Opening balance sheet' journal entry where you book the total balance of each customer or supplier on a separate line. Then post the total balance of all lines to the account '16001 Suspense account opening balance creditors' and/or '13001 Suspense account opening balance debtors' The total balance of both suspense accounts should match the balance on the trial balance.
  
  
• Enter a detailed list of outstanding invoices
  Enter the invoice number in the description for each line. If you wish to enter the original invoice date for each invoice, you need to book the line on that date and also create a contra-entry for each invoice on the same date on the accounts '16001 Suspense account opening balance creditors' and '13001 Suspense account opening balance debtors'.
  
  
• Import a list
  In Excel, create a list in the format required by Yuki and save that list as a CSV file.
  
  For a detailed description of the format Yuki wants and a sample CSV file, see article Import general journal / financial transactions.