Set up samples

Disclaimer

All screenshots in the article were taken in the Dutch version of Nmbrs Accounting.

To ensure the quality of the accounting, Nmbrs Accounting offers the option in the accountant portal to perform an automatic random sample check on processed transactions. This applies to both documents and bank transactions processed by the back office.

Permissions and roles

• Portal administrator: is the only role authorized to activate the random sample check, configure it, or adjust the sample percentage.
• Portal back office: does not have access to the random sample check settings.

How does the random sample percentage work?

After activating the random sample check, you set an random sample percentage. This percentage determines how often a processed transaction is randomly selected for checking:

Example

If you set a percentage of 2%, on average 2 out of every 100 entries will be automatically selected for a random sample check.

Access to Samples

To access:

• in the accountant portal, click on the Settings icon in the top-right corner of your screen:
  
  

General settings: samples

The general settings screen is opened by default.

On this screen, you’ll find all available general settings:

• Document processing: manage the default requirements and processing rules for incoming documents.
• VAT return approval: set up the approval workflow for VAT returns before they are submitted for final filing.
• Satisfaction: enable and manage the functionality for measuring customer satisfaction.
• Security: Support and Customer Success staff at Nmbrs Accounting can add and remove portal users.
• Access settings for end users (customers): determine which permissions and features are available to customers at the domain level.

Set up samples

To activate the sampling functionality:

• select the Select documents and bank transactions for sampling check box.
  
  
  
• set the frequency of sampling by entering the percentage of documents and bank transactions to be included in the sampling.
  This percentage can be entered in decimals e.g. 0.1 percent.
  
  The default percentage is 2% of the documents and bank transactions processed.
  
  
• then click on the Save button to save these settings.