Create split payment (to multiple bank accounts)

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

The Yuki Payment service (Payment list) feature is integrated into the Bank functionality.

In Yuki, when making a payment, you can split the outstanding amount of a document in the payment list among multiple recipients or payees. To do this, you create a so-called split payment to multiple bank accounts in the payment list.

This is particularly essential when deploying staff through subcontractors or staffing agencies.

ATTENTION!

A split payment can only be created when the document is paid via a SEPA payment file.

For a detailed description see article Pay payment list documents via SEPA payment file.

Yuki Payment service (Payment list) is only available when a user with the ‘Management’ role has selected the Small, Medium, Large, or Unlimited bundle via the Yuki Store in the domain. 

Who can process split payments?

Creating, changing, and finalizing SEPA payment files containing split payments, and then submitting them to the bank, is restricted to the following roles:

• Management
• Financial administration
• External accountant.

Split payment to G-account

A G-account (escrow account) is a blocked bank account used in sectors subject to the Chain Liability Act (Wet Ketenaansprakelijkheid, or WKA) . You use this account to deposit a portion of the invoice amount (payroll taxes and VAT) directly into the subcontractor’s G-account or the tax authorities G-account.

Key features of G-account:

• Purpose: may only be used for the payment of payroll taxes, social security contributions, and VAT to the tax authorities or other G-accounts.
• Restricted: transfers to “regular” business accounts are not permitted.
• Identification: a Dutch G-account can be identified by the digits 099 in the 9th through 11th positions of the IBAN.

AVAILABLE USER ACTIONS

From a payment, a user can:

• create a split payment (to multiple bank accounts)
• change or undo a split payment.
  
  

Create split payment

To pay the outstanding amount of a document to multiple bank accounts:

• hover your mouse over the line of the corresponding payment
• click on the button with the three dots
• then select the Split to multiple bank accounts menu option from the dropdown menu.
  
  
  The following screen is opened:
  
  
  To split a payment, at least two payable amounts must be entered where the total amount of the amounts to be paid does not exceed the invoice amount.
  
  
• for the first payment, select the correct contact and bank account
• then enter the amount to be paid
• click on the triangle in the More details button to enter the following details for the first payment, if necessary:
  • Execute on: This allows you to schedule this payment for a future date
  • Payment reference: enter the 16-digit payment reference as shown on a giro collection form here
  • Payment description: reference number of the document
  • Validate bank account (two options):
    • Only for this payment: validate the bank account only for this payment (exception)
    • Always for this contact: validate the bank account for all payments to this contact (payee). You will no longer need to validate this account in the future.

• then enter the correct information for the second payment.
  
  Add new bank account for contact
  You have the option to add a new bank account for the selected contact if necessary by clicking on the Add bank account button.
  
  
  The following screen is opened:
  
  
  Also indicate here whether the added bank account should become the default bank account of the contact.
  
  
• click on the Add split button to create more than two payable amounts, if necessary.
• clcik on  the Split button once the total of all amounts due equals the invoice amount
  
  The following message will appear on the screen:
  
  

Split payment details

The invoice amount to be paid is now split into two payments, each to be made to a different bank account. The payment type has now changed from ‘Regular’ to ‘Split’.

The total amount of the draft SEPA file remains the same.

Change or undo a split payment

Change split payment

To change a split payment:

• hover your mouse over one of the lines of the relevant split payment
• click on the button with the three dots
• then select the Edit payment details menu option from the dropdown menu.
  
  
  The following screen is opened:
  
  
  
• change the details of the split payment
• then click on the Split button.

Undo split payment

To undo a split payment, click on the Reset to regular button.

The following message appears on the screen:

The payment type has now changed from ‘Split ’ to ‘Regular’.