Set up Fiscal unity (Beta)

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

Within Yuki, it is possible to consolidate and send VAT returns through a Fiscal unity. A Fiscal unity consists of several Fiscal unity components.

A Fiscal unity can only be set up by a user with the ‘Back office’ role in the domain.

It can take several hours before the set up Fiscal unity is available in the domain.

A unique VAT number is issued by the tax authorities, which can be used to file a VAT return for a Fiscal unity. Individual component VAT returns are consolidated and sent. In Yuki, however, one of the administrations is designated as the "main administration. Fiscal unity component VAT returns are transferred to this ‘main administration’. We further refer to this main administration as the Fiscal unity.

ATTENTION!

To set up a Fiscal unity, the tax authorites must issue a decree.

TIP!

Fiscal unity settings only affect current VAT returns. Customers do not see the settings for VAT number and date anywhere. So it is possible to enter a start date for a Fiscal unity that does not match the actual Fiscal unity start date (for example, when we start accounting from 2011, while the Fiscal unity was already established in 2010).

Of course, the Fiscal unity start date must be before the start date of the VAT return periods in Yuki.

Set up Fiscal unity

A Fiscal unity can be set up from several places in Yuki:

• Above the navigation bar, click on the Switch domain icon and then click on My domain.
  OR
• In the navigation bar, click on the Settings icon.

• In the now-opened screen, in the Domain section, click on Companies.
• Open the Fiscal unity (VAT) view.
  
  
  

• Hover your mouse over the line of the administration for which you want to set up a Fiscal unity. In most cases, this is the holding company in a domain.
  Then click on the button with the three dots and then select Set up Fiscal unity (VAT).
  
  

  
  

  The following screen is opened:
  
  
  

• For this Fiscal unity, the start date and VAT number of the Fiscal unity are entered. The start date is the date on which the Fiscal unity is active. The VAT number is the VAT number with which the component is registered with the tax authorities as a Fiscal unity. In many cases this is a sequential number of the VAT number e.g. ‘NL123456782B03’.
  
  
  

• Then click on the Save button. You will now enter the following screen:
  
  
  

• Click again on > in front of the administration serving as Fiscal unity to start linking the components.
  
  
  Click on the Add administration button to add a component to the Fiscal unity. Repeat this for all components to be added.
  
  
  

• Click on the Save button when the Fiscal unity is fully configured.

  
  

  The Fiscal unity is now fully configured. Details (such as start date and VAT number) must be entered for the components.
  
  
  

  ATTENTION!

  For a component where no start date and VAT number is entered, the VAT return cannot be posted to the Fiscal unity.

VAT return already exists

If there are already closed VAT returns for the Fiscal unity or the Fiscal unity components after the Fiscal unity start date you will see an error message. To set up a Fiscal unity, proceed as follows:

• Open the closed VAT returns of the Fiscal unity and of the components
• Empty these VAT returns using the Clear button 
• Delete the VAT returns using the Delete button
• Set up the Fiscal unity as described above
• Restore the VAT returns using the Fix unassigned VAT transactions button
• Close the VAT returns again by positng them for the components and closing them for the Fiscal unity.