Process bank transactions based on IDR

Disclaimer

All screenshots in the article were taken in the Dutch version of Yuki.

All bank transactions uploaded to Yuki end up in the 'Bank transactions to be processed' workflow. There can be three situations for the processing of bank transactions

• IDR has recognised the bank transaction and suggests a match with a payment
• IDR has recognised the bank transaction but cannot suggests a direct match with a payment
• IDR did not recognise the bank transaction, so the transaction must be processed manually.

This article describes the first two situation.

Only a user with the 'Back office' role in a domain can process bank transactions in the 'Bank transactions to be processed' workflow.

To start processing bank transactions, open the domain. The Back office workflow screen always opens by default. In this screen, click on the Bank tile to open the Bank transactions to be processed workflow.

IDR recognised bank transaction and suggested a match

Click on > in front of a bank transaction line and the following screen may appear:

The IDR has immediately found a match itself so the transaction can be processed immediately by clicking on the Completed button which then displays the next transaction. Always check that the transaction has been matched correctly. Yuki may also have made an error. In that case, click on the Edit button to unlink the invoice.

IDR has recognised bank transaction but could not make a direct match

Click on > in front of a bank transaction line and the following screen may appear::

In this situation, because Yuki is not 100% sure which invoice belongs to this bank transaction (the amount appears twice for this contact), you have to specify which invoice should be matched yourself. You do this by checking the checkbox. In this case, the invoice with reference '201609037' is the correct invoice. Tick it, then click on the Save button and then click on the Completed button.